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Accounts Payable Specialist I

Posting Number: #1149

Position Title: Accounts Payable Specialist I

Closing Date: Until Filled

Location: Oakland CA, (Remote)

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

Reporting to Deputy Director of Finance – Accounts Payable, the Accounts Payable Specialist I will perform a variety of accounts payable functions including data entry, filing, preparation of checks for mailing, review of receipt documentation, and other duties as assigned.   The Accounts Payable Specialist I will help maintain the Accounts Payable vendor files as well as other duties as required.

Essential Duties & Responsibilities

  • Daily data entry of vendor invoices, employee reimbursements, utility bills, rent payments, and other payment requests.
  • Manage the payment request inbox.  Track and report on status of payment requests.
  • Responsible for verifying the accuracy of the entered data and matching and mailing related supporting documents to the organization’s weekly check run.
  • Set up new suppliers.
  • Maintenance of the Accounts Payable vendor and employee reimbursement files.
  • Other duties as assigned.

 Qualifications

  • Good computer skills including proficiency with data entry and basic office programs including Word, Excel, and Outlook.
  • Must be able to perform filing duties.
  • Good communication skills including phone and email response to inquiries.
  • Good troubleshooting skills.
  • Creative and resourceful.
  • Independent thinker.
  • Trustworthy and dependable.
  • Strong interpersonal skills.  Can interact well with colleagues.

Education

  • High school diploma or equivalent is required.
  • College degree or some college in accounting, finance, business or related field is preferred.

Important Information

All PHI employees are required to receive full COVID-19 vaccinations in order to access PHI worksites and/or engage in in-person work activities, unless they are granted a reasonable accommodation under applicable law.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, effective January 10, 2022, it is a condition of employment for all employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law. Employees starting on or before February 28, 2022 will need to provide proof of full vaccination up to 6 weeks after their start date or apply for an exemption/accommodation within three business days after their start date. Employees starting after February 28, 2022 will need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date.  Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

 

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

Find out more about the benefits of working at PHI.

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