Clinical Project Coordinator

Posting Number: #1271

Position Title: Clinical Project Coordinator

Closing Date: Until Filled

Location: Remote California

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

The Children’s Oncology Group (COG), a National Cancer Institute (NCI) supported clinical trials group, is the world’s largest organization devoted exclusively to childhood and adolescent cancer research. The COG unites more than 9,000 experts in childhood cancer at more than 200 leading children’s hospitals, universities, and cancer centers across North America, Australia, and New Zealand in the fight against childhood cancer. An overarching principle of COG is to ensure that the organization’s structure is optimized to maximize the potential for research that improves the outcome for every successive generation of children with cancer.

The Clinical Project Coordinator will be responsible for coordinating COG projects that involve outside collaborators within the pharmaceutical industry.  The Project Coordinator will ensure COG maintains its contractual commitments and obtain any materials from the sponsor that are relevant to study conduct.

Pay: $59,759 to $72,666 per year. The typical hiring range for this position is $59,759 to $72,666 based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, and experience.

Essential Duties & Responsibilities

  • Coordinate meetings and teleconferences for Industry Sponsored Trials.
  • Manage the distribution of Work Order Reports, Study Progress Reports, Study Summary Reports, Sunshine Reports to industry partners per the timelines outlined within the contract and track the distribution of the materials.
  • Circulate and monitor site invitations and feasibility questionnaire for fully funded trials and communicate applicable changes in site participation to COG’s legal/fiscal agent.
  • Organize and maintain files and department folders including agendas, minutes, summaries, presentations, agreement, budgets, scopes of work, plans, charters, study related documents, etc.
  • Maintain and organize Industry Sponsored Trials tracking logs, deliverables and applicable databases.
  • Track and follow-up with sites regarding outstanding Work Orders for fully funded studies and monitor site start-up.
  • Liaise with CTEP/CTSU/COG’s legal/fiscal agent and other departments and/or vendors to fulfill necessary requests from industry collaborators.
  • Coordinate the review of publications and other study related documents.
  • Coordinate the exchange and maintenance of auditing/monitoring documents.
  • As needed, assist with onsite visits/audits and other meetings with industry sponsors or regulatory agencies.
  • Coordinate drug safety reporting and query communications with industry partners and maintain tracking log.
  • Submit agreement requests to COG’s legal/fiscal agents for any new or amended contracts.
  • Assist with questions and distribute materials regarding industry-sponsored trials.
  • Communicate information on behalf of industry collaborators to COG institutions and/or IST Director.
  • At the discretion of the IST Director, assist in other day-to-day operational tasks related to industry-sponsored trials specifically with regard to trial coordination and management.

Minimum Qualifications

  • Three years of related experience as clinical research coordinator, program coordinator or Clinical Research Associate (CRA).
  • Bachelor’s degree in science or related field, or substitute with four additional years of related experience.

Desired Qualifications

  • Project and/or program coordination experience preferred.
  • Background in oncology strongly preferred.
  • Able to work accurately, consistently and efficiently on assigned projects; superior prioritization and organization skills.
  • Independent, self-directed professional.
  • Excellent oral and written communication skills.
  • Knowledge of Microsoft Office applications.
  • Ability to learn job responsibilities efficiently and quickly.
  • Familiarity with scientific terminology.


Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser:

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at

Find out more about the benefits of working at PHI.


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