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Clinical Project Manager

Posting Number: #1293

Position Title: Clinical Project Manager

Closing Date: Until Filled

Location: Remote, USA

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The Children’s Oncology Group (COG), a National Cancer Institute supported clinical trials group, is the world’s largest organization devoted exclusively to childhood and adolescent cancer research. COG unites more than 9,000 members in childhood cancer at more than 200 leading children’s hospitals, universities, and cancer centers across North America, Australia and New Zealand in the fight against childhood cancer.

Position Summary

The Clinical Project Manager, reports to the Senior Director of Administration in the Group Administration Office based at the Children’s Hospital of Philadelphia (CHOP). This position manages the coordination of the day-to-day administrative, financial and site-support activities for COG including: the reimbursement process for study enrollments, traveler reimbursement, and other COG site payments. In addition, this position supports the meeting planning process; compilation and distribution of relevant reports; and collaboration with other organizational stakeholders in the development and maintenance of policies and procedures. This position also serves as the main point of contact in COG for member sites for their payment inquiries.

Pay: $71,872 to $88,073 per year. The typical hiring range for this position is $71,872 to $88,073 based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, and experience.

Employment Type: Full Time

Essential Duties & Responsibilities

  1. Manages the process for Per Case Reimbursement (PCR)
  • Retrieves accrual data from the multiple report sources and servers.
  • Prepares excel sheets for each funding source, by institution, to support Per Case Reimbursement (PCR).
  • Tracks the timeline for each funding source and ensures all files are submitted in a timely manner.
  • Finalizes and uploads PCR files to payment system.
  • Documents the appropriate funding source for each file.
  • Maintains, updates and communicates relevant policies and procedures related to study reimbursement.
  • Acts as the administrator for the COG payment database by providing access and guidance to new users.
  • Works with the web developing team for maintenance and upgrade to the financial database.
  • Responds to all inquiries from sites regarding their financial questions and makes sure their questions are forwarded to the right team member.

2. Coordinates Group Meeting Planning & Manages Travel Process.

  • Communicates to PIs, Committee Chairs, and other funded travelers about their level of funding for each meeting.
  • Identifies and tracks funded, unfunded, and invited travelers to meetings.
  • Initiates communication with members regarding meeting funding and reimbursement.
  • Verifies and reviews travel expense reimbursement forms.
  • Responds to traveler inquiries regarding the status of traveler’s reimbursement forms.
  • Oversees compliance with travel policies.
  • Works with meeting hotels to ensure funded traveler list accuracy and reviews and reconciles meeting hotel bill.
  • Tracks travel expenses and charges to various grants and report to COG Operations.
  • Maintains and updates policies and procedures related to travel and group meeting reimbursements.

3.  Project Coordination

  • Reviews the funding sheets submitted by protocol coordinators and ensures correct information is provided to sites regarding funding levels.
  • Supports the Senior Director of Administration and the COG policy writer in the tracking and maintenance of COG Policies and Procedures.
  • Develops and maintains study and enrollment tracking reports to assist with the determination and execution of workload intensity payments.
  • Compiles and distributes standing and ad-hoc reports to the contracts and budgets team.
  • Creates and executes other project work plans to meet changing needs and requirements.

4.  Perform other related duties as assigned.

Minimum Qualifications

  • At least 5 years’ experience in project coordination in academic or research setting.
  • Bachelor’s degree required, or you can substitute with four additional years of related experience.

Preferred Qualifications

  • Must have strong organization skills & verbal & written communication skills.
  • Strong analytics skills.
  • Intermediate level proficiency with Microsoft Excel.
  • Frequent use of Microsoft Outlook, Word & PowerPoint.
  • Ability to work under pressure & with a diverse group.
  • Highly organized and detail oriented.
  • Able to work under deadlines and manage multiple priorities.
  • Comfortable and proficient with computers.
  • Ability to learn new software programs easily.
  • Excellent interpersonal skills.
  • Ability to interact at all levels of the organization.
  • Ability to work independently as well as part of a team.

 

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE and salary level of the employee, the employee may be classified as nonexempt.

 

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

#LI-REMOTE

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

Find out more about the benefits of working at PHI.

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