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COG Director of Staff Operations

Posting Number: #1017

Position Title: COG Director of Staff Operations

Closing Date: Until Filled

Location: Monrovia, CA

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Program Summary

Children’s Oncology Group (COG), a project of PHI, is a National Cancer Institute (NCI) supported clinical trials cooperative group, and the world’s largest organization devoted exclusively to childhood and adolescent cancer research. Clinical research is conducted at more than 200 member institutions, which are leading children’s hospitals, universities, and cancer centers throughout the United States, Canada, Europe, Australia, and New Zealand. COG’s over 9,000 multi-disciplinary cancer researchers, affiliated with the network of member institutions, provide access to state-of-the-art therapies and the collective expertise of world-renowned pediatric specialists to children with cancer, regardless of where they live. Today, more than 90% of 14,000 children and adolescents diagnosed with cancer each year in the US are cared for at Children’s Oncology Group member institutions.

COG is primarily supported through cooperative research grants from the NCI.  COG also receives funding through other federal and non-federal grants, industry contracts and philanthropic partnerships. With offices in Philadelphia, PA (Children’s Hospital of Philadelphia), Monrovia, California (Public Health Institute) and Gainesville, Florida (University of Florida), COG’s overall annual operating budget is approximately $60M.

Toward its mission of improving treatment by increasing cure rates and reducing side effects, the COG currently conducts Phase I, II, and III active clinical trials and non-therapeutic biology studies, which enroll approximately 9,000 patients annually. COG’s goal is to cure all children and adolescents with cancer, reduce the short and long-term complications of cancer treatments, and determine the causes and find ways to prevent childhood cancer.

An overarching principle of COG is to ensure that the organization’s structure is optimized to maximize the potential for research that improves the outcome for every successive generation of children with cancer.

Position Summary

The COG Director of Staff Operations reports directly to the COG Executive Director of Administration and Finance and provides leadership and program oversight for the COG Coordinating Center. The COG Director of Staff Operations will assist with managing a variety of program functions and staff, including office administration, human resources activities, program diversity and equity, and information technology. This role will ensure that the daily operations of COG are running effectively and efficiently with ongoing process improvement and collaboration with other leaders at COG.

Essential Duties & Responsibilities

  • Function as deputy to the Executive Director of Administration and Finance in providing management of the day-to-day operations of the COG Coordinating Center, including on-site facilities management and remote work environments.
  • Provide ongoing evaluation of the COG Coordinating Center’s core services, developing strategies and recommendations for continuous improvement and oversee implementation of new processes.
  • In coordination with the Executive Director of Administration and Finance, oversee human resources (HR) for the COG staff in conjunction with Public Health Institute’s (PHI) HR to maintain professional operations. Recommend the appointment of personnel, develop staff trainings, ensure equitable salary administration, oversee performance evaluations, implement performance improvement plans, and assure adherence to personnel policies.
  • Work with COG’s Executive Directors and other COG leaders to prioritize Coordinating Center projects and activities and allocate appropriate resources to ensure timely completion of projects and maintain effective integration between protocol management and data management staff to optimize clinical trial development and conduct.
  • Oversee implementation of PHI policies and procedures as appropriate. Develop and implement program-specific policies and procedures in complement to PHI policies.
  • Develop, implement and oversee strategy to ensure that internal communications meet organizational needs.
  • In conjunction with PHI, plan and coordinate COG’s Diversity, Equity and Inclusion initiatives as appropriate.
  • In collaboration with the COG Executive Director of Administration and Finance, and in his/her absence, authorize expenditures, budget adjustments and funding allocations.
  • Represent COG in meetings and teleconferences at PHI Principal Investigator/Project Director Meetings. Develop and maintain strong relationships with PHI Leadership and staff and represent COG interests to PHI.
  • Manage special projects and perform other duties as assigned by the COG Executive Director of Administration and Finance.

Minimum Qualifications

  • Bachelor’s degree is required.
  • At least 10 years of related experience, including at least 5 years of management level experience preferred. Knowledge/experience related to leadership can substitute.
  • Demonstrated ability to work independently and under pressure to manage multiple concurrent tasks and responsibilities with changing priorities.
  • Organizational capacity building and employee relations experience
  • Significant experience in a supervisory or managerial capacity.
  • Excellent verbal and written communication skills.
  • Ability and willingness to work independently and in a team leadership framework and demonstrated skills in effectively leading and participating in strategic planning.
  • Familiarity with and commitment to addressing diversity, equity and inclusion.
  • High level of computer literacy is required, including advanced knowledge of Microsoft Office software such as MS Word and Excel.

Desired Qualifications

  • Knowledge of research administration (federal grants policy, grant applications and financial management).
  • Background in clinical operations in a comprehensive cancer center or cooperative group or the pharmaceutical/biotechnology industry.
  • Knowledge of oncology research.
  • Master’s in Business Administration or related field is preferred.

Important Information

  • This is a full-time (40 hours/week) position.
  • To qualify for this position, applicants must be legally authorized to work in the United States.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

 This position is classified as exempt based on the job duties. However, based on the FTE and salary level of the employee, the employee may be classified as nonexempt.


The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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