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Communications and Publications Coordinator

Posting Number: #1121

Position Title: Communications and Publications Coordinator

Closing Date: Until Filled

Location: Remote

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Program Summary

Children’s Oncology Group (COG), a project of PHI, is a National Cancer Institute (NCI) supported clinical trials cooperative group, and the world’s largest organization devoted exclusively to childhood and adolescent cancer research. Clinical research is conducted at more than 200 member institutions, which are leading children’s hospitals, universities, and cancer centers throughout the United States, Canada, Europe, Australia, and New Zealand. COG’s over 9,000 multi-disciplinary cancer researchers, affiliated with the network of member institutions, provide access to state-of-the-art therapies and the collective expertise of world-renowned pediatric specialists to children with cancer, regardless of where they live. Today, more than 90% of 14,000 children and adolescents diagnosed with cancer each year in the US are cared for at Children’s Oncology Group member institutions.

Position Summary

This position coordinates all non-peer reviewed communications, both internal and external for the Children’s Oncology Group. They also work with the Sr. Communications/publications coordinator to coordinate scientific documents intended for publication such as abstracts, manuscripts or articles, and submit, track and provide reports of these publications.

This is a time-limited position that is expected to last six months. This is a remote position.

Essential Duties & Responsibilities

Communications Responsibilities

  • Draft, edit, and review submitted non-protocol news items, announcements, policy and procedures and committee content for the COG Members website.
  • Compose and edit mass e-mail communications to COG Members.
  • Participate in Group Meeting planning including composing, editing, and sending mass e-mail communications to COG members (i.e. group meeting announcements- hotel information, meeting agenda, session agendas, special presentations); Coordinate session agendas with COG Committee Chairs and Group Meeting Speakers and update the meeting agenda with closed sessions; Develop, edit, compile, and coordinate meeting signage and the meeting program handout; Review and update the Group Meeting website with meeting agenda, session agendas and meeting materials; Coordinate the collection and posting of session presentations and meeting minutes to the COG members website.
  • Frequent surveillance, review, editing, drafting and updating content on the COG members website. Draft and update corresponding content on the COG public website.
  • Coordinate posting of medical content updates on the COG public website, particularly lay protocol summaries and lay summaries of protocol research results.
  • Field public inquiries from the general public and media regarding COG.
  • Develop, edit, and coordinate the printing of collateral materials: i.e. letterhead, business cards, signage, and logo authorization.

Publications Responsibilities

In conjunction with the Sr. Communications/Publications Coordinator:

  • Verify requisite composition of scientific manuscripts sent to the publications office by COG investigators for submission to international medical journals.
  • Query authors regarding incomplete submissions.
  • Perform administrative edits of manuscripts to comply with specific journal requirements.
  • Coordinate internal COG leadership review and approval process for all manuscripts.
  • Ensure all external review requirements are met prior to journal submission and when necessary submit manuscripts to the NCI for required review.
  • Perform submission of finalized manuscripts to journal editorial offices.
  • Remind authors of pending journal deadlines.
  • Perform other duties as assigned.

 Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • At least 3 years of experience in communications or publications related field. Experience with communications within the medical or healthcare industry is desirable.
  • Strong verbal and written communication.
  • Copy-editing skills and experience is desirable.
  • Strong organizational skills.
  • Knowledgeable in Adobe Acrobat, MS Suite, particularly Word, Excel and PowerPoint.
  • General knowledge of HTML and experience working with website management tool Joomla! or similar content management system.
  • Requires overnight travel to Group Meetings twice a year, when safe to do so during COVID-19 pandemic.

EDUCATION

  • Bachelor’s degree required or additional 4 years of related experience.

Important Information

  • To qualify for this position, applicants must be legally authorized to work in the United States.
  • This is a time-limited position that is expected to last six months. This is a remote position.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

 

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

 

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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