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Communications Coordinator

Posting Number: #1088

Position Title: Communications Coordinator

Closing Date: Until Filled

Location: Remote, USA

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

The Population Health Innovation Lab (PHIL) is a program of the Public Health Institute with a focus on building the capacity of groups to work together to transform their communities into healthier environments. The Public Health Institute (PHI) has been dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation, and around the world.  PHI’s mission is to generate and promote research, leadership, and partnerships to build capacity for strong public health policy, programs, systems, and practices. The mission of the Population Health Innovation Lab is to design, catalyze, and accelerate innovative approaches that advance health, well-being, and equity.

The Communications Assistant is responsible for providing general project and administrative support for Population Health Innovation Lab’s (PHIL) Communications Department and specifically supporting the Network for Purpose (NFP) virtual collaboration platform. Networks for Purpose is a virtual social networking platform designed to facilitate online collaboration among a variety of community stakeholders with expertise ranging from health to social justice.  Seeking to facilitate multi-stakeholder collaboration and transparent governance, the platform provides a variety of tools and resources to support communities around the country in their effort to self-organize to improve community health.

This is a part-time, 20 hours/week (50% FTE) time-limited position that is expected to last 12 months, with the potential to increase to 40 hours/week and extend past 12 months, depending on funding availability. This position is located fully remotely with optional in-office locations in Washington, D.C. or Oakland, CA

Essential Duties & Responsibilities

Providing support for the Communications Department:

  • General writing and editing support in the communications department including contributing to the creation of press releases, advocacy newsletters, web copy, digital media, and promotional and collateral materials as needed;
  • Maintain PHIL’s website by collecting and uploading content and images using a content management system (CMS), updating existing information, and soliciting and receiving content from PHI and PHIL staff;
  • Along with the Communications Specialist; upload and format content to internal- and external-facing email newsletters; write and coordinate e-mailings and monitor reports.
  • Support PHIL’s press and media outreach;
  • Promote the work and brand of PHI and PHIL;
  • Admin support including conference and event preparation and organization;
  • Create presentation materials on behalf of senior staff;
  • Incorporate a social and racial justice perspective and analysis into communications messaging, products and materials;
  • Assist staff and project directors with communications needs;
  • Other duties as assigned.

Providing support for the Networks for Purpose (NFP) platform:

  • Provide member facing administrative services.
  • Add new members and track technical issues/help requests.
  • Maintain and update all NFP resources and features.
  • Manage the newsletter and document versioning.
  • Interface with NFP designers, intranet development, and customer service teams (e.g. Jostle).

 Qualifications

  • At least one year of professional communications experience including website development.
  • Experience in social work or public health preferred.
  • Excellent interpersonal skills and ability to interact professionally with culturally diverse individuals.
  • Experience with social media platforms including Facebook/Instagram, Twitter and LinkedIn.
  • Ability to use Zoom, WebEx or other remote communication tools.
  • Professional experience with Office 365 (Word, Excel, PowerPoint, SharePoint, Teams), as well as tools for document tracking and version control (G-suite, Trello, Asana, or similar).
  • Ability to develop newsletters and other written communications.
  • Ability to learn new technical functions.
  • Ability to communicate technical information in a clear manner.
  • Strong organizational skills and attention to detail.
  • Ability to prioritize assignments and meet deadlines.
  • Ability to work independently and as part of a team.
  • Availability for occasional light travel.
  • Equipped to work fully remotely.

Preferred Qualifications

  • Demonstrated understanding of racial and social justice work from a communications perspective.
  • Experience using online design tools and payment system integration (e.g. PayPal).
  • Experience with event planning.
  • Experience with CMS/EMS/CRM platforms such as Constant Contact, Salesforce, Mailchimp and/or website platforms such as Wix or WordPress.

Education

  • Associate’s degree is required, or you can substitute with two additional years of related experience.
  • Bachelor’s degree in communications, marketing, business, social work, public health, or a related field is preferred.

Important Information

  • All PHI employees are required to receive full COVID-19 vaccinations in order to access PHI worksites and/or engage in in-person work activities, unless they are granted a reasonable accommodation under applicable law.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, effective January 10, 2022, it is a condition of employment for all employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law. Employees starting on or before February 28, 2022 will need to provide proof of full vaccination up to 6 weeks after their start date or apply for an exemption/accommodation within three business days after their start date. Employees starting after February 28, 2022 will need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date.  Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

 

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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