Deputy Director (Time-Limited)
Posting Number: #164-21
Position Title: Deputy Director (Time-Limited)
Closing Date: Until Filled
The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.
PHI is currently recruiting a Deputy Director for a program focused on COVID-19 vaccine responses in communities disproportionally impacted by the Covid-19 pandemic in California. The Deputy Director works with the Principal Investigator (PI/PD) to provide leadership, management, and program oversight. Assists the PI/PD with managing a variety of program functions and supervising program staff.
Candidates for this position should be high-level professionals with a proven record of leadership and accomplishment of successfully implementing and contributing to complex, large-scale multi-sector initiatives and public health programs in the state of California. The position requires strong coordination skills, diplomacy with high-level officials, broad general and technical public health knowledge, experience working with vulnerable populations and under-resourced communities, and the skills to ensure coherence and consistency in spite of urgent deadlines.
Essential Duties & Responsibilities
- Works with PI/PD to provide leadership and management of the program, including analysis and implementation of priorities and partnerships.
- Identifies and implements project management protocols and practices.
- Oversees program workload, coordinates and tracks completion of award objectives.
- Researches and implements workflow and process improvements.
- Performs risk management planning and crisis management.
- May assist in managing budgets and expenses for the program.
- Provides post-award management for grants, tracking expenses and providing financial forecasting.
- Oversees consultant contracts, subcontracts and Inter-Program Agreement management provides leadership to data collection and reporting process from multiple subcontractors with state and county government counterpart input.
- Assists the PI/PD as a liaison between the funder, senior management and all other stakeholders and implementing partners involved with the program.
- Monitors and tracks grant activity and progress reports: Oversees financial and final report completion.
- Oversees vendor accounts, contract negotiations and maintenance contracts.
- Participates in decision-making regarding budget development, allocation and modifications. Prepares budget revisions and amendments for funders and for internal purposes, as needed.
- Supervises 3-5 program staff members. Acts as mentor and coach to staff.
- Establishes procedures for managing workload and setting priorities.
- In coordination with the PI/PD, this individual manages human resources issues for the program, resolving personnel problems and participating in the staff hiring processes.
- Perform other duties as assigned.
- At least ten 10 years of related experience, including 5 years of management experience preferred or knowledge/experience related to leadership;
- A bachelor’s degree or 4 additional years of professional experience is required;
- Non-profit experience;
- Experience in project management and prioritization (managing multiple projects, timeline development, tracking and deadlines);
- Experience and skills in staff supervision and leadership skills;
- Ability to work with a variety of constituencies, such as subcontractors and grantees, senior management team, funders;
- Excellent oral and written communication skills required;
- Ability to interpret and analyze complex financial information for budget development and management and projections;
- Ability to interpret and connect programmatic and organizational needs to development and resource planning;
- Ability to identify and analyze organizational needs to guide and direct staff to meet program and administrative requirements;
- Decision-making ability;
- Risk assessment and management ability: determine, communicate and execute next steps to prevent/solve problems;
- Familiarity with and commitment to addressing diversity, equity and inclusion; and
- Appreciation of the emerging impacts of COVID-19 on health care systems, public health departments and government agencies, as well as a broad understanding of how COVID-19 is currently affecting different regions throughout California, specific vulnerable populations, and under-resourced communities is desired.
- A master’s Degree is preferred.
- This is a five-month time-limited position, which will require working about 12 hours/week (30% FTE) with a possibility of extension/expansion depending on funding availability.
The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.
To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.
We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.