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Director of Finance

Posting Number: #134-21

Position Title: Director of Finance

Closing Date: Until Filled

Location: Oakland/Remote

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

Reporting to the Chief Financial Officer (CFO), the Director of Finance is a forward-looking position responsible for the finance section of the Office of the CFO which includes business financial process and internal auditing, budgeting and forecasting, projections and scenario modeling, Investment management and analysis, feasibility study and risk assessments, new business financial assessment, Indirect Cost recovery and unrestricted funding management and periodic closing of accounting books. This position will supervise a team of approximately 1-2 finance staff and direct the day-to-day finance operations. The Director of Finance will work with the CFO to identify, recommend and implement improved accounting policies and procedures and, along with the accounting team, ensure that GAAP, Uniform Guidance and other accounting requirements are followed. This position also supports the CFO in a variety of projects including strategic planning, financial projections, and board and Principal Investigator/Program Director presentations.

Essential Duties & Responsibilities

  • Responsible for business financial process, policies and internal auditing:
    1. Review all PHI financial processes, policies, procedures and internal controls to ensure optimal security of assets and liabilities and operational efficiency.
    2. Periodically review financial statement accounts to ensure appropriate documentation are in place and balances are accurately stated.
  • Responsible for Budgeting and Forecasting:
    1. Coordinate the PHI annual budgeting process and facilitate the budget preparation and distribution of associated reports
    2. Prepare revised budget projections, based on ongoing changes in revenue and expenses
    3. Closely work with the Accounting and Grants and Contracts team to understand the program budgets of funded awards and the awards that are in the pipeline.
  • Responsible for Projections and Scenario Modeling of Future Events and Actions:
    1. Closely work with the CFO to create different scenario models to project the outcome of future possible actions and events.
    2. Deliver a feasibility study to the CFO for alternative options by projecting future costs, risks and opportunities of alternative actions.
  • Responsible for Investment Management and Analysis:
    1. By working closely with the CFO, review the PHI investment portfolio and ensures compliance with the investment policy of PHI.
    2. Analyze investment data to assess the performance of PHI’s investment portfolio
  • Feasibility study and risk assessment:
    1. Will provide accurate data and information needed from the various economic sectors, will research and analyze financial information to help the PHI make well-informed decisions,
    2. Analyze quantitative & qualitative market & financial data
    3. Construct a full financial model to assess the viability of projects including but not limited to (Revenue & direct & indirect cost projection, …etc)
    4. Produce a full package of projected financial statements (Income statement, Cash flow statement & Balance sheet)
    5. Analyze profit and loss sheets and companies’ accounts, and make informed recommendations to CFO regarding the financial situation of the opportunity.
    6. Understand the project’s economic indicators i.e., ROI: NPV and IRR
    7. Produce a full feasibility study report including market, technical & financial study for internal review and potential board consideration.
  • Indirect Cost recovery and unrestricted funding management:
    1. Based on secured and potential funding, prepare a forward-looking long-term analysis of future F&A rate (IDC) for PHI Central funding and compare it with expected expenses of PHI central.
    2. Control the expenses that would be charged to the PHI central unrestricted funding by making sure both CFO & CEO have signed off on all requests to be paid from the unrestricted funds, in accordance with the PHI policy
    3. Periodic analysis of unrestricted funding to ensure the 3-month reserve that the board of directors set forth is met and work with the CFO and other PHI senior leaders to eventually increase that reserve amount for a more strategic purpose.
    4. Support PI/PD’s and PHI, in general, to assess the actual indirect cost of a project and give recommendation on how to handle projects that cost PHI more or less than the regular IDC rate
  • Periodic Closing of accounting books:
    1. Ensure timely closing of accounting books
    2. Review of all balance sheet reconciliations, after the month is closed, to ensure that the balance sheet reflects the correct balances of all assets, liabilities and capital of PHI.
    3. Manage, review and reconcile investment accounts with PHI’s investment consultants.
    4. Review all accounts, ledgers, and financial reporting systems to ensure compliance with appropriate GAAP standards and funder requirements.
    5. Responsible for the review of all funded grants and contracts to ensure that awards are accurately classified in the financial system.
  • General:
    1. Provide excellent customer service to internal and external stakeholders.
    2. Direct the day-to-day finance operations and supervise finance staff, including functional responsibility over Senior IDC Analyst position and overall review of the accounting period (monthly, quarterly and annual) closings.
    3. Provide mentoring and support of finance staff in career growth
    4. Support the CFO in engaging the board of directors around issues and trends regarding the organization’s financial status and fiscal operations.
    5. Work closely with PI/PD’s and senior management to identify workflow and process improvements and drive implementation PHI-wide

Minimum Qualifications

  • At least 10 years of progressively responsible experience in Accounting or Finance, with experience directing the accounting and/or finance functions.
  • Bachelors in Accounting, Finance, Business or related field.
  • Strong business acumen who can strategically approach complex problems and solve them from start to finish.
  • A demonstrated ability to utilize Enterprise Resource Planning Software to address the financial reporting and management information needs of the organization. PeopleSoft or similar oracle based ERP experience is required.      
  • Experience in auditing and compliance.
  • Thorough knowledge of finance policies, practices, and systems, particularly non-profit requirements.
  • Ability to gather, organize, and perform financial analysis assignments.
  • Strong leadership skills and experience with managing, mentoring and developing staff
  • Ability to prepare and analyze complex financial reports.
  • Knowledge/experience with state and federal government requirements, including knowledge of Uniform guidance (OMB circulars), grants administration and accounting (including direct and indirect cost allocation).
  • Strong interpersonal and communication skills; experience in effectively communicating complex financial concepts to individuals at all levels including presentations to senior management and the board.
  • Broad understanding of General Ledger account analysis.
  • Advanced written, verbal and interpersonal communications; demonstrated ability to deal with broad and diverse constituencies with exceptional customer service orientation and skills. Demonstrated ability to communicate and interact effectively with others in all types of situations including remote management.
  • Proficient in the use of Microsoft Office, with excellent skills in Excel.

Desired Qualifications

  •  MBA, MPA, related designation with a focus in accounting or CPA preferred.
  • Some experience with federal audit and compliance requirements for non-profits preferred.
  • Microsoft Access skills are preferred.

Important Information

  • This is a full-time (40 hours per week) position.
  • Our offices (based in Oakland, CA) are currently closed due to COVID-19, however, we expect to return to the office in/after September 2021.

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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