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Executive Director of Administration & Finance

Posting Number: #1267

Position Title: Executive Director of Administration & Finance

Closing Date: Until Filled

Location: Southern California (Remote)

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Children’s Oncology Group (COG), a project of PHI, is a National Cancer Institute (NCI) supported clinical trials cooperative group, and the world’s largest organization devoted exclusively to childhood and adolescent cancer research. Clinical research is conducted at more than 200 member institutions, which are leading children’s hospitals, universities, and cancer centers throughout the United States, Canada, Europe, Australia, and New Zealand. COG’s over 9,000 multi-disciplinary cancer researchers, affiliated with the network of member institutions, provide access to state-of-the-art therapies and the collective expertise of world-renowned pediatric specialists to children with cancer, regardless of where they live. Today, more than 90% of 14,000 children and adolescents diagnosed with cancer each year in the US are cared for at Children’s Oncology Group member institutions.

Position Summary

The Children’s Oncology Group (COG), a National Cancer Institute (NCI) supported clinical trials group, is the world’s largest organization devoted exclusively to childhood and adolescent cancer research. The COG unites more than 9,000 experts in childhood cancer at more than 200 leading children’s hospitals, universities, and cancer centers across North America, Australia, and New Zealand in the fight against childhood cancer. An overarching principle of COG is to ensure that the organization’s structure is optimized to maximize the potential for research that improves the outcome for every successive generation of children with cancer.

Under the leadership of the COG Group Chair and Vice Chair, the Executive Director of Administration & Finance is responsible for leading the operational infrastructure necessary to support the research, finance, and program administration required to execute the multicenter research that COG conducts. This position is one of three Executive Directors (1. Administration & Finance, 2. Clinical Research Operations, 3. Data Operations) that together comprise a shared leadership team focused on a unified organizational commitment to responsible and efficient management of the COG clinical research enterprise. A key requirement of this position is to work effectively with the Executive Director of Clinical Research Operations and the Executive Director of Data Operations to address cross-functional challenges and convey a shared organizational vision.

Although work will primarily be performed in a remote setting, there are some in-person responsibilities that take place in the operations office based in Monrovia, CA. Candidates based in Southern California are preferred.

Pay: $162,360 to $209,201 per year. The typical hiring range for this position is $162,360 to $209,201 based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, and experience.

Essential Duties & Responsibilities

1. Provide organizational leadership and management for COG departments in support of Administration and Finance, including direct supervision of the following:

  • Director of Staff Operations (Deputy Director)
  • Senior Director of Group Administration
  • Senior Director of Industry Sponsored Trials
  • Senior Director of Finance
  • Director of Program Administration
  • Director of IT Security & Operations
  1. Recommend the appointment of personnel and provide staff training, as needed, to ensure efficient and professional operations.
  2. Ensure effective processes are in place and that staff are empowered to complete tasks in a timely and effective manner; evaluate and provide feedback, including performance improvement plans for personnel.
  3. Provide ongoing evaluation of COG’s core services developing strategies and recommendations for continuous improvement and oversee implementation of new processes.

2. Provide expertise and focused leadership for overarching responsibilities relevant to Administration & Finance.

  1. Provide direction for COG financial management and strategic planning to ensure optimized utilization of COG resources.
  2. Develop and maintain partnerships with COG grantee organizations and fiscal sponsors to ensure that COG has sufficient transparency to synthesize financial information so that COG’s global financial disposition can be presented.
  3. Author grant research plans to address funding needs of the COG Operations and the broader COG research agenda. Develop and justify associated budgets.
  4. Authorize expenditures, budget adjustments and funding allocations.
  5. Oversee COG’s business continuity, including managing the COG Operations office in Monrovia, CA and virtual work environments, as well as ensuring the availability of information technology and other resources to maintain effective day to day operations.
  6. Represents COG’s interests to the Public Health Institute (PHI). Develops and maintains strong relationships with PHI Leadership and staff. including close collaboration with the PHI Division Director to ensure PHI infrastructure supports the development and conduct of COG clinical trials and research, and partnering with the PHI CEO,  COG Group Chair, and COG/PHI contact PI to formulate leadership strategies that are aligned with both PHI and COG objectives
  7. Ensures implementation of PHI and Federal policies and procedures as appropriate (e.g. human resources, finance, procurement, and research administration). When necessary, direct the development of COG-specific procedures in complement to these policies.

3.  Develop a positive and proactive team culture and foster effective relationships with other COG leaders, staff, COG Members and their institutions.

  1. Coordinate with other COG Directors and Managers to derive and implement COG-wide process improvement initiatives.
  2. Build a culture of trust and teamwork among teams and team members that encourages communication and proactive problem solving.
  3. Develop and encourage positive relationships and communications with COG stakeholders.
  4. Lead through example, upholding the mission and purpose of COG.

4.  Represent COG Leadership to internal and external COG partners

  1. Participate in meetings and teleconferences with the National Cancer Institute (NCI), the Public Health Institute, pharmaceutical industry partners, and other funders.
  2. Attend national scientific or federal administrative meetings in order to ensure that the interests of the COG are informed and represented.
  3. Contribute to COG leadership conferences and strategic planning retreats.
  4. Contribute to COG educational and training activities

Minimum Qualifications

  • Minimum of 15 years of related experience, including 7 years of management level experience. Knowledge/experience related to leadership can substitute. Experience should include:
  • Experience in organizational leadership, with demonstrated ability to achieve organizational goals.
  • Experience in grant development and budget preparation.
  • Willingness to work independently and in a team leadership framework with demonstrated skills in effectively leading and participating in strategic planning.
  • Master’s degree in a relevant field, or substitute with two additional years of related experience.

Desired Qualifications

  • Demonstrated ability to work under pressure to manage multiple concurrent projects and responsibilities with changing priorities.
  • Proven personnel management strength including demonstrated ability to select, motivate, develop and retain people and promote collaborative team efforts.
  • Knowledge of federal grants policy and financial planning.
  • Excellent verbal and written communication skills.
  • High level of computer literacy, including advanced knowledge of Microsoft Office software such as MS Word and Excel.
  • Background in clinical operations in a comprehensive cancer center or cooperative group or the pharmaceutical/biotechnology industry is highly desirable.
  • Knowledge of oncology research.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

Find out more about the benefits of working at PHI.

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