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Financial Analyst III

Posting Number: #1091

Position Title: Financial Analyst III

Closing Date: Until Filled

Location: Monrovia, CA

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

The Children’s Oncology Group (COG), a National Cancer Institute (NCI) supported clinical trials group, is the world’s largest organization devoted exclusively to childhood and adolescent cancer research. The COG unites more than 9,000 experts in childhood cancer at more than 200 leading children’s hospitals, universities, and cancer centers across North America, Australia, and New Zealand in the fight against childhood cancer. An overarching principle of COG is to ensure that the organization’s structure is optimized to maximize the potential for research that improves the outcome for every successive generation of children with cancer.

The Financial Analyst III is responsible for providing financial forecasting, budgeting, and reporting for the COG Coordinating Center, including managing funding from Federal, Industry, and Foundation grants and contracts. The Financial Analyst III will support the COG Senior Director of Finance by maintaining tools, metrics, and reports to provide critical fiscal and operational information to COG Leadership. A primary responsibility of the position is to manage the day-to-day operations for COG finances, including procurement, invoice processing, expense coding, budget development, and reconcile as well as resolve discrepancies as needed. In addition, the Financial Analyst will also support research administration responsibilities, including preparing administrative and financial sections of COG grant applications and associated post award requests. This position reports to the Senior Director of Finance.

Essential Duties & Responsibilities

  • Provide fiscal management support to the Executive Director of Administration & Finance, Senior Director of Finance, & Lead Finance Analyst, including providing information for and helping to prepare financial reports in an accurate and timely manner.
  • Provide routine financial analysis, forecasting and reporting to the Senior Director of Finance and Executive Director of Research Administration and Finance.
  • Perform routine analysis to research problems, reconcile discrepancies, and compose correspondence. Alert the Senior Director of Finance and Lead Financial Analyst of any pertinent issues and propose and execute solutions.
  • Collaborate with the Senior Director of Finance to maintain systems to monitor budgets, expenditures, and financial projections. Provide ongoing assessment of COG’s financial management process and drive initiatives to enhance financial management and reporting to meet organization needs. This includes, but is not limited to, developing automated reporting/forecasting tools.
  • Provide analysis of trends and forecasts and recommend actions for optimizing available funds for grants and other funding.
  • Develop grant submission proposals, including all administrative and budget components, for applications submitted through the Public Health Institute to support COG. Provide support to meet all grants or project submission reporting deadlines, including progress reports.
  • Compile program-related expense documentation related to specific queries from grantee organizations.
  • Analyze and initiate general journal entries and budget line-item transfers.
  • Oversee COG procurement and invoice processing, including verifying appropriate expense coding and authorization for expenditures. Research, compile and prepare appropriate procurement documentation for COG vendors. Work closely with COG office Administrators and provide back up as necessary to minimize impact to business operations.
  • Assist in ensuring that program employees are charging time and effort to appropriate activity codes on their timesheets.
  • Provide on-site program expertise in PHI policies and procedures impacting COG finance and communicate those to program staff as appropriate.
  • Assist with special projects within COG requiring finance support.
  • Contributes to COG finance team by maintaining knowledge of COG funding mechanisms and management strategy. Cross train job functions with COG Industry Financial Analyst in the COG Finance Department.
  • Remain informed about federal and NIH grants policies, nonprofit best practices and state and federal law regarding nonprofit operations.
  • Performs other related duties as assigned or requested.

Minimum Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Minimum 5 years of accounting, budget or financial experience
  • Experience with National Institutes of Health (NIH) or other federal funding preferred.
  • Experience in financial planning, reporting, and analysis; with knowledge of finance policies, practices, and systems
  • Experience in or knowledge of nonprofit accounting, including sophisticated fund and grant accounting, compliance, and reporting.
  • Ability to gather, organize, and perform financial analysis assignments with limited supervision
  • Excellent math skills
  • Strong reasoning and analytical skills
  • Experience in Research Administration, including pre and post award administrative management of sponsored projects
  • Proficient in the use of Microsoft Office, especially Microsoft Excel, and common desktop/web applications
  • Ability to handle multiple projects and prioritize projects with short deadlines
  • Excellent verbal and written communication skills
  • Ability to be an effective team player with ability to relate well with others
  • Ability to be creative, resourceful, reliable, trustworthy, and discrete
  • Demonstrate understanding of general ledger account analysis.
  • Familiar with Enterprise Resource Planning (ERP) software. PeopleSoft preferred.

Education

  • Bachelor’s degree in Accounting, Finance, Business or a related field, or you can substitute with 4 additional years of related experience.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

 

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

 

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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