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Financial Analyst III

Posting Number: #1090

Position Title: Financial Analyst III

Closing Date: Until Filled

Location: Monrovia, CA

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

The Children’s Oncology Group (COG), a National Cancer Institute (NCI) supported clinical trials group, is the world’s largest organization devoted exclusively to childhood and adolescent cancer research. The COG unites more than 9,000 experts in childhood cancer at more than 200 leading children’s hospitals, universities, and cancer centers across North America, Australia, and New Zealand in the fight against childhood cancer. An overarching principle of COG is to ensure that the organization’s structure is optimized to maximize the potential for research that improves the outcome for every successive generation of children with cancer.

The Financial Analyst III is responsible for providing financial forecasting, budgeting, and reporting for COG’s industry funding program.  The Financial Analyst III will support the Senior Director of Finance

with the development of tools, metrics, and reports to provide critical operational information to COG Leadership.  The Financial Analyst will also work with various stakeholders to ensure timely invoicing, disbursing, tracking, and monitoring of industry trials portfolio. This position reports to the Senior Director of Finance.

Essential Duties & Responsibilities

  • Develop expertise in CHOP & PHI financial systems, including eSPA, Business Objects/Workday, Connector, PeopleSoft and as well as the contracting process.  Prepare monthly Industry Sponsor Trials financial reporting to the stakeholders and reconcile to financial data.
  • Maintain IST project portfolio and track outstanding action items related to contract and financials.
  • Research problems, reconcile discrepancies, and compose correspondence. Alert the Senior Director of Finance and Lead Financial Analyst of any pertinent issues.
  • Develop understanding of the complex funding structure and financial flow of COG including CHOP, PHI, and COG.
  • Provide regular finance and budget reporting of COG grants and IST hybrid trial to the Senior Director of Finance and Executive Director of Administration & Finance.
  • Monitor clinical trial accounts activities: revenue, expense allocations, and receivables on an ongoing basis.
  • Work with Director of Industry Sponsored Trials (IST) and IST Project Manager to ensure timely invoicing of fixed and variable milestones to sponsor per the contract terms.
  • Maintain financial reports to actively monitor receivable and disbursement of internal and external invoices per contract and approved budgets.
  • Conduct comprehensive financial reconciliation for study protocols in preparation of study close out.  Work concurrently with CHOP finance department and sponsor to ensure timely account closure.
  • Interact with all levels of management and personnel to provide useful information, guidance and integrity to the clinical trial finance activities.
  • Provide input and recommendations on the development of budget and payment terms during pre-award phase to ensure studies align with post award financial management.
  • Collaborate with CHOP & PHI to ensure budgets and allocation calculations are reflect in the Financial system according to the approved budget and terms.
  • Track and monitor contract negotiation development relating to budget and payment terms. Resolve budget development issues to ensure executed contract payment terms are manageable in the post award environment.
  • Set up detailed budgets, cost allocations, and reporting upon executed work order for IST post award managements.
  • Monitor all contract related updates, not limited to amendments, enrollment closures, and completion of studies that have financial impact.
  • Assess current internal processes efficiency and provide recommendation to streamline or establish efficient processes, including close-out and other SOPs.
  • Establish and maintain standard operating procedures (SOPs) to manage IST workflow related to budget development, payment terms and other finance related functions.
  • Assist in executing process changes and overseeing to completion.
  • Assist and/or coordinate special projects requiring finance support.
  • Develops and refines standard operating procedures and process improvement related to COG’s financial management of clinical trials.
  • Contributes to COG finance team by maintaining knowledge of COG funding mechanisms and management strategy.
  • Provide back up for COG Financial Analyst III.
  • Remain informed about federal and NIH grants policy, nonprofit best practices and state and federal law regarding nonprofit operations.
  • Performs other related duties as assigned or requested.

Minimum Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Minimum 5 years of accounting, budget or financial experience
  • Experience with Industry funding, National Institutes of Health (NIH) or other federal funding preferred.
  • Experience in financial planning, reporting, and analysis; with knowledge of finance policies, practices, and systems
  • Experience in or knowledge of nonprofit accounting, including sophisticated fund and grant accounting, compliance, and reporting.
  • Ability to gather, organize, and perform financial analysis assignments with limited supervision
  • Excellent math skills
  • Strong reasoning and analytical skills
  • Proficient in the use of Microsoft Office, especially Excel, and common desktop/web applications
  • Ability to handle multiple projects and prioritize projects with short deadlines
  • Excellent verbal and written communication skills
  • Ability to be an effective team player with ability to relate well with others
  • Ability to be creative, resourceful, reliable, trustworthy, and discrete

Education

  • Bachelor’s degree in Accounting, Finance, Business or a related field, or you can substitute with 4 additional years of related experience.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

 

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

 

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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