Financial Analyst, Industry Sponsored Trials
Posting Number: #1371
Position Title: Financial Analyst, Industry Sponsored Trials
Closing Date: Until Filled
Location: Remote, USA
Children’s Oncology Group (COG), a project of PHI, is a National Cancer Institute (NCI) supported clinical trials cooperative group, and the world’s largest organization devoted exclusively to childhood and adolescent cancer research. Clinical research is conducted at more than 200 member institutions, which are leading children’s hospitals, universities, and cancer centers throughout the United States, Canada, Europe, Australia, and New Zealand. COG’s over 9,000 multi-disciplinary cancer researchers, affiliated with the network of member institutions, provide access to state-of-the-art therapies and the collective expertise of world-renowned pediatric specialists to children with cancer, regardless of where they live. Today, more than 90% of 14,000 children and adolescents diagnosed with cancer each year in the US are cared for at Children’s Oncology Group member institutions.
Position Summary and Key Responsibilities
The Financial Analyst II will provide financial management responsibilities to the entire portfolio of Industry Sponsored Trials Program within COG. The Financial Analyst will assist with the bidding/proposal, budget development and negotiation process, as well as ensuring the timely invoicing and payments to sites by collaborating with COG’s legal/fiscal agent and industry partners.
The Financial Analyst will help coordinate special projects, which includes and not limited to the general development and ongoing refinement of standard operating procedures and process improvement related to COG clinical trials and related financial management. This position will report directly to the COG Senior Director of Industry Sponsored Trials (IST).
Pay: $71,872 to $88,073 per year. The typical hiring range for this position is $71,872 to $88,073 based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, and experience.
Employment Type: Full Time
Essential Duties & Responsibilities
- Assist with bidding/proposal process with applicable vendors on projects with industry support.
- Assist with budget development (including review of protocols and meeting with applicable stakeholders), internal budget approval and negotiation process with industry collaborators.
- Assist with budget justifications and fair market value assessments as needed.
- Review/approve budgets/contracts with industry partners to ensure appropriate financial terms and conditions.
- Develop applicable payment schedules and flow down applicable terms and conditions from industry supported agreements to vendors and sites to ensure alignment with prime agreements.
- Maintain, create and/or optimize metrics, tools, and reports to provide critical financial information to COG Senior Director of Industry Sponsored Trials, COG Leadership, and legal/fiscal agent.
- Maintain IST financial trackers and records. Ensure IST financial folders are updated, organized, and pertinent financial documentation is saved.
- Analyze, present, and clearly communicate financial information and reports in an accurate and timely manner. Make any necessary strategic and operational recommendations.
- Request internal and external data reports, review to ensure completeness/accuracy and resolve discrepancies as needed.
- Collaborate with COG personnel/departments to obtain custom reports for financial purposes and resolve any financial queries requiring the input of COG personnel.
- Develop and maintain existing quarterly financial summary reports.
- Create and distribute accurate invoices and upload files to ensure timely payments to participating sites. Review milestones on a monthly basis with legal/fiscal agent to ensure timely invoicing of industry partner.
- Monitor, track, and submit annual study chair and steering committee member payments.
- Maintain IST’s electronic financial invoice tracking system PIT & ICON. Collaborate with IT staff to improve IST’s ability to manage financial matters and report financial data.
- Serve as liaison and provide support to industry partners and participating sites regarding financial questions on studies with industry support.
- Perform IST financial reconciliation of projects with industry support. Collaborate with legal/fiscal agent and COG Finance on reconciliation queries.
- Work cross-functionally with COG Finance and COG’s legal/fiscal agent on IST’s portfolio of projects to ensure accurate and timely invoicing, payments, reconciliation, and project close-out.
- Collaborate with vendors to ensure final invoicing and complete any necessary close-out forms.
- Establish and maintain standard operating procedures (SOPs) to manage IST workflow related to budget development, payment terms and other finance related functions.
- Build and maintain strong partnerships with internal and external leaders and stakeholders, with a strong focus on customer service and continuous quality improvement.
- Assist with special projects within IST requiring finance support.
- Access legal/fiscal agents project and work management platforms to complete assigned tasks, transfer and/or download financial documents.
- Access industry partners financial management system platforms to submit financial updates and access financial data.
- Participate and/or lead financial calls, prepare agenda items, and provide relevant updates. Address any action items following the call and foster open lines of communication.
- Assist legal/fiscal agent in following up on outstanding financial payments that exceed payment terms within the contract.
- Communicate pertinent financial information to COG institutions and industry partners.
- Support the COG Senior Director of Industry Sponsored Trials (IST) to ensure that the IST Departments financial areas of responsibility are handled and optimized.
- Provide financial management support by overseeing Industry funds and prepare financial reports with accurate in-depth analysis to support COG Senior Director of Industry Sponsored Trials and COG Leadership in decision making.
- Monitor and forecast industry financials to assure proper fiscal management. Edit and re-distribute financial documents and proposals, as necessary, to outside parties, track project status, provide support through execution, and update agreement records as needed.
- Assist in distributing quarterly Sunshine Act or other applicable financial reports to industry partners.
- Responsible for strict monitoring and tracking of all financial items.
- Performs other related duties as assigned or requested.
- Minimum 4 years of accounting, budget or financial experience.
- Bachelors’ Degree in related field, or substitute with 4 additional years of experience in Accounting/Financial field, for a total of 8 years related experience.
- Experience with Industry funding, National Institutes of Health (NIH) or other federal funding preferred.
- Experience in financial planning, reporting, and analysis; with knowledge of finance policies, practices, and systems.
- Experience in or knowledge of nonprofit accounting, including sophisticated fund and clinical research accounting, compliance, and reporting.
- Ability to gather, organize, and perform financial analysis assignments with limited supervision.
- Excellent math skills.
- Strong reasoning and analytical skills.
- Proficient in the use of Microsoft Office, especially Excel, and common desktop/web applications.
- Ability to handle multiple projects and prioritize projects with short deadlines.
- Excellent verbal and written communication skills.
- Ability to be an effective team player with ability to relate well with others.
- Ability to be creative, resourceful, reliable, trustworthy, and discrete.
FAIR LABOR STANDARDS ACT (FLSA) STATUS
This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.
PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY
Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.
New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.
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