IT Project Coordinator

Posting Number: #1057

Position Title: IT Project Coordinator

Closing Date: Until Filled

Location: Monrovia, CA /Remote

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Program Summary

Children’s Oncology Group (COG), a project of PHI, is a National Cancer Institute (NCI) supported clinical trials cooperative group, and the world’s largest organization devoted exclusively to childhood and adolescent cancer research. Clinical research is conducted at more than 200 member institutions, which are leading children’s hospitals, universities, and cancer centers throughout the United States, Canada, Europe, Australia, and New Zealand. COG’s over 9,000 multi-disciplinary cancer researchers, affiliated with the network of member institutions, provide access to state-of-the-art therapies and the collective expertise of world-renowned pediatric specialists to children with cancer, regardless of where they live. Today, more than 90% of 14,000 children and adolescents diagnosed with cancer each year in the US are cared for at Children’s Oncology Group member institutions.

Position Summary

The IT Project Coordinator is responsible for managing various projects and working closely with IT Project Manager to prepare comprehensive action plans, including resources, timeframes and budgets for projects. The IT Project Coordinator will collaborate with the Stakeholders and internal IT teams to deliver results on deadlines and other personnel as required to plan, direct, and coordinate activities for each project to ensure that goals and objectives are accomplished in a timely manner.

Essential Duties & Responsibilities

  • Serve as the primary contact for each project, working with project teams, coordinating communication as needed.
  • Coordinate project development activities, resources and information.
  • Liaise with stakeholders to identify and define requirements, scope and objectives in collaboration with COG IT Team.
  • Assign tasks to internal IT teams and assist with schedule management.
  • Analyze risks and opportunities.
  • Monitor and report on project progress and handle any issues that arise.
  • Communicate project status to stakeholders and IT team.
  • Ensure standards and requirements are met through quality assurance tests in collaboration with Software Quality Analysts.
  • Problem solve and troubleshoot project issues and barriers, in conjunction with project manager and other IT team members.
  • Develop and maintain standard operating procedures (SOPs) to manage workflow.
  • Provide assistance and support to the Director of Information technology as needed.
  • Perform other duties as assigned.


  • Minimum three (3) years of related work experience as an IT Project Coordinator or similar role.
  • Proven experience in managing multiple projects within a network environment.
  • Experience in IT project coordination, from conception to delivery.
  • Strong working knowledge and hands-on experience with Microsoft Project, or similar application.
  • High level of PC literacy, including intermediate to advanced knowledge of Microsoft Office software, such as MS Word, Excel, Visio.
  • An ability to prepare and interpret flowcharts, schedules and step-by-step action plans.
  • Solid organizational skills, including multitasking and time-management.
  • Familiarity with risk management and quality assurance control.
  • Excellent oral and written communication skills, prioritization, service orientation and outstanding interpersonal skills are essential.
  • Familiarity with Software development methodologies, scientific terminology a plus.
  • Must be self-starter and able to work independently as well as within a team environment.
  • Must be flexible to handle multiple tasks and learn job responsibilities efficiently and quickly.


  • Bachelor’s degree in IT Project Management or related field, or you can substitute with four additional years of relevant experience.

Important Information

  • Our Office is currently closed due to COVID-19 through December 2021. We are currently working remotely and we expect this position will have remote workplace flexibility beyond December 2021.


EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser:

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at

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