Junior Program Analyst

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A. Position Identification

B. Summary Statement:

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

The Global Health Training, Advisory and Support Contract (GHTASC) delivers effective global health programming to advance the mission of the U.S. Agency for International Development (USAID), Bureau for Global Health (GH) through institutional support and workforce development services from junior, mid-level, senior and expert advisory and administrative professionals

The Office of Maternal and Child Health and Nutrition (GH/MCHN) serves as the Agency’s technical  and policy lead on maternal and newborn health, child survival, immunization, and nutrition, focusing  on ending preventable child and maternal deaths. Cross-cutting activities managed by the Office in  support of this goal address private sector partnerships, social and behavior change communication,  multilateral partnerships, gender, and climate change. GH/MCHN provides leadership in  designing, implementing, monitoring, and evaluating maternal and child health programs. This entails  ensuring the technical integrity of USAID’s headquarters and mission strategies and programs;  providing global technical leadership in maternal and child health and nutrition policy, research, and  programs; and supporting USAID Missions to work with partners, donors, and other government  agencies to accelerate progress towards the Agency’s goal of ending preventable child and maternal  deaths.

The Junior Analyst position resides in the MCHN office. It supports the work of the Maternal and  Newborn Health Division (GH/MCHN/MNH), which provides technical and policy leadership, and  support to the field in state-of-the-art approaches to accelerating reductions in maternal and newborn  mortality, focusing on the USAID-assisted countries with the highest burdens of mortality and using  evidence-based practices to scale-up proven interventions to address the leading causes of mortality.  The Division manages diverse activities to achieve this goal, including cross-cutting and focused  technical assistance and multi-stakeholder partnerships with the private sector, non-governmental  organizations, and professional associations.

Full salary range for this position is $63,440 to $91,780 per year, with the starting salary determined based on candidate’s knowledge, skills, experience, as well as budget availability.

C. Position Summary:

The Junior Program Analyst will primarily support the MNH Division within the MCHN office at USAID as a PHI Institutional  Support Contractor. In this role, they will work closely with the MNH Division Chief and Maternal Health Team Lead and support the administrative and management work of the division. The Junior Program Analyst provides expert  support to Maternal Health technical staff, performing various complex and routine administrative, project  management, and analytical duties. These duties encompass tasks such as collecting, compiling, analyzing, and displaying data for various program documents and presentations; drafting comments and approval packages for award and sub-award requests; drafting and/or editing communication tools to share program priorities or best practices; and creating and maintaining spreadsheets for financial tracking systems. The Junior Program Analyst works most closely with the MNH division staff, USAID missions, and other USAID staff and external partners.

The individual must build and maintain working knowledge of Agency policies and regulations, business practices and procedures, including acquisition and assistance issues, budgeting and  financial management, and MCHN technical knowledge. Working with colleagues, the junior analyst ranks tasks in order of importance and impending deadlines and handles several complicated tasks simultaneously. The individual is expected to become familiar with division, office, bureau, and agency technical issues and policies.

D. Essential Duties and Responsibilities:

• Serve as a Junior Program Analyst in support of the MNH division; provide needed support to Maternal Health Team Lead and Technical Advisors to provide technical and policy leadership to the field in state-of-the-art approaches; accelerating reductions in maternal and newborn mortality, assessing and disseminating evidence-based practices to scale-up proven interventions to address the leading causes of mortality.
• Support Maternal Health team, and the MNH division to engage in cross-cutting programming and multi-stakeholder partnerships with the private sector, non-governmental organizations, and professional associations.
• Support the development of training, webinars, and dissemination of tools to the field and support cross-office engagement and collaboration to reduce silo programming.
• Under the guidance of R&P, analyze and interpret indicators of program impact (mortality rates, cause of death), the coverage, equity, and quality of evidence-based interventions (e.g., skilled birth attendance), and other relevant data, developing data visualization slides to support the needs of the team.
• Assist Contracting and Agreement Officer Representatives (C/AOR)s, technical staff, and the Office of Acquisition and Assistance (OAA) in the management and program life cycle of USAID  projects/activities. This includes consulting with the OAA staff as well as researching USAID’s  operational policy (ADS), helping to draft various program documents and correspondence such  as project authorization documents, action memos, Congressional Notifications, Technical  Notifications and waivers, work plan reviews, and approval letters ensuring that all documentation  is complete and in compliance with USAID rules, regulations, and standards. The junior analyst  will also assist technical staff and recipient organizations to ensure that financial and technical  reports are prepared and submitted, as required, and participate in negotiations with collaborating
• Create and analyze budgets and financial tracking sheets to be used by the technical staff to manage division budgets, including anticipated incremental project funding, funding modifications, and assist in financial monitoring, e.g., track the financial status and determine quarterly accruals  for funded projects and prepare economic action forms to facilitate annual obligations for the  research and policy-related activities.
• Coordinate and support procurement-related actions and approval requests with relevant C/AORs, and technical staff under the direction of the OAA staff. This includes project/activity  related vital personnel changes, budget realignments, extensions, ceiling increases, incremental  funding, closeout plans, and other actions.
• Participate in and document outcomes of program design efforts, including helping to draft concept papers and project appraisal documents. Components of program design include  reviewing lessons learned, drafting gender and other analyses as required, initial environmental  examination, development of source nationality waivers, participating and documenting choice of  mechanism discussions, supporting in management of deadlines, and communication with  appropriate stakeholders.
• Support planning and organizing of webinars and consultative meetings with missions and other partners, serve as a rapporteur/note taker for meetings, and help draft slide decks and meeting related documents.
• Coordinate scheduling and prepare for meetings, events, presentations, and travel, as necessary.

E. Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications:

• Junior Analyst: Master’s degree and a minimum of 1 years of relevant experience, or bachelor’s degree with 3 years of relevant experience, Associate’s degree and 5 years of relevant experience, OR High School graduate and 7 years of relevant experience.

Other Qualifications:

• The position requires demonstrated ability to work independently with proactive communication around progress, meeting deadlines and support needs; and successfully prioritize multiple competing tasks with shifting deadlines.
• Ability to work respectfully with colleagues and implementing partners from diverse cultures and
• Excellent organizational skills.
• Attention to detail.
• Excellent oral and written communications skills in English and the ability to read, analyze, and interpret general business periodicals. Ability to effectively present information and respond to  questions from managers, clients, customers, and the general public. Strong interpersonal  communications skills and the ability to work effectively and flexibly with teams are essential.
• Microsoft Office, internet, and e-mail applications are required. Advanced Excel, PowerPoint, and Adobe experience desired. Experience in the use of database applications is desired.
• US citizenship or US permanent residency with the ability to obtain and maintain Facility Access

  F. Competencies:

• Creativity: Employee takes initiative to propose new ideas/approaches and demonstrates ability to find new and better ways to accomplish work.
• Customer Service: Handles customer questions and complaints, communicates with customers, handles service problems respectfully and efficiently, always available for customers, follows  procedure to solve customer problems, understands company products and services, maintains  pleasant and professional image.
• Interpersonal Relationship: Employee demonstrates ability to work in cooperation with others and communicate effectively with co-workers, supervisors, subordinates, clients, and other outside
• Accountability: Takes ownership of work responsibilities and holds high standards. Proactively communicates with team members to clarify expectations and to report on progress. Keeps commitments and takes appropriate actions to ensure obligations are met. Pursues efficiency  and effectiveness and adheres to Organization policies and procedures.
• Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues professional development that is aligned with organizational role, contribution, and goals.  Proactively shares knowledge with others to foster learning across the Organization.

G. APPLICATION INFORMATION:

Prior to submitting your application your resume must include relevant paid and non-paid experience showing dates held with month, year and hours worked per week for each position. Please ensure that all relevant experience and education is documented on your resume. There is no limitation to resume length; updates to resumes will not be accepted during the interview and selection process.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

This position described in this announcement falls under a contract with the Federal Government, and therefore is subject to the provisions put forward in OMB Circular A-76 which prohibit contractors from performing inherently governmental functions.  Specifically, employees placed in agency positions will not perform inherently governmental functions, nor supervise any personnel other than the contractor’s own staff, nor make final decisions or sign documents that commit the U.S. Government

EEO STATEMENT

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA STATEMENT

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.