Junior Program Analyst
Posting Number: #080-22
Position Title: Junior Program Analyst
Closing Date: October 2, 2022
Location: Washington, DC
A. Position Identification
|Position Working Title:||Junior Program Analyst|
|Work Location:||500 D St SW, Washington, DC 20547|
|Project Supervisor Name:||TBD|
|Work Status:||X Full-time ☐ Part-time hours per week|
|Labor Category:||Junior Analyst|
|PHI Title:||Analysis Professional I|
B. Summary Statement
The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.
We are hiring for positions under the Global Health Training, Advisory, Support Contract (GHTASC) in support of the U.S. Agency for International Development (USAID) Bureau for Global Health (GH). These roles deliver institutional support services in a wide range of technical areas at the junior, mid-, senior, and expert levels.
The Program Analyst position is located in the Policy, Evaluation and Communication (PEC) Division of the Office of Population and Reproductive Health (PRH), Bureau for Global Health (GH).
The Office of PRH provides strategic direction, technical leadership, and support to programs in population, voluntary family planning, and related reproductive health. It manages programs that advance and apply state-of-the-art technologies, expand access to quality services, promote healthy behaviors, broaden contraceptive availability and choices, and strengthen policies and systems to address family planning/reproductive health (FP/RH) needs. USAID is the largest global bilateral donor in the health sector, and the Office plays a technical leadership role for the Agency at international conferences and high-level consultations with other donors on health, population, voluntary family planning, and reproductive health. The Office: 1) provides input to decisions concerning the strategic allocation of financial and human resources in the sector and assists in designing, implementing, monitoring, and evaluating programs; 2) provides a broad range of technical assistance to USAID Missions; 3) ensures compliance with congressional and Administration priorities, directives, and restrictions; and 4) provides information on USAID’s population, family planning and reproductive health programs. PRH is committed to advancing and supporting a more inclusive, diverse, equitable, accessible, anti-racist and learning community and to integrating these values into Office operations, functions, and programming. PRH believes a diverse workforce benefits and enriches the development of all staff and our work.
The PEC Division creates the enabling environment for voluntary family planning in low- and middle-income countries. The Division (with Bureau-wide responsibilities) works across the entire portfolio of Global Health activities to improve the collection, analysis, and use of data in policy making and program planning; and promotes policies, behavior change and community norms that result in improved reproductive and health outcomes.
The Program Analyst is located in the “E” team of the PEC division. The Monitoring, Evaluation and Learning (MEL) Program Analyst will support the Senior Advisor for Monitoring and Evaluation to provide technical assistance in MEL related issues across all four Divisions and provide support to the PRH Front Office. They will work closely with PRH staff to support integration of MEL priorities across FP/RH programming areas (e.g., research, contraceptive technology, data collection and analysis, policy and advocacy, service delivery, social and behavior change communication and commodity security and logistics). They will also help advance GH efforts to strengthen and improve MEL and data use.
C. Position Summary:
The Junior Program Analyst will primarily support the Policy, Evaluation and Communication (PEC) Division of the Office of Population and Reproductive Health (PRH), Bureau for Global Health (GH) as a PHI Institutional Support Contractor (ISC). In this role, the selected candidate will provide support to technical staff, performing both complex analytical duties and routine administrative tasks. These duties include complex analytical-type tasks such as collecting, compiling, and analyzing performance data for various program and financial documents; reviewing technical and financial reports from implementing partners (IPs); designing and maintaining spreadsheets in support of program and financial tracking systems; and providing technical assistance to stakeholders such as the PRH Front Office, USAID Missions, other GH offices and IPs. The Program Analyst will work closely with the division’s leadership, project management teams, and the Senior Advisor for Monitoring and Evaluation for Family Planning and Reproductive Health and provide input on related management, financial, and technical issues. The Program Analyst will also perform a range of administrative-type tasks such as scheduling meetings, webinars and presentations, recording and distributing notes, and maintaining program and budget files.
The Program Analyst ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual must develop a working knowledge of USAID policies and guidelines, corporate practices and procedures, and the technical areas they support.
D. Essential Duties and Responsibilities:
The required duties and responsibilities of the Program Analyst include:
- Provide guidance to the PRH Technical Priority champions on monitoring and evaluation (M&E) issues related to their program areas, as requested.
- Facilitate the USAID FP/RH M&E system to ensure that most recent data is available for future programming and reporting purposes. Liaise with Office leadership to ensure these data are available for all reports.
- Contribute PRH input to Agency annual performance report (APR), Performance Plan and Report (PPR) and other briefing materials, reviews, and reports.
- Coordinate with PRH, P3 and other GH offices to develop the analysis of FP/RH country data and information to respond to queries and to prepare analyses, reviews, and reports, including reports to Congress.
- Coordinate the review and approval of technical reports, grant applications research deliverables and evaluation documents.
- Serve as a member of the PRH Evaluation Process Improvement Committee (EPIC) and assist in the management, documentation, and use of findings and recommendations of PRH evaluations and PEC management reviews.
- Collaborate with the Senior M&E advisor and the Senior evaluation and sustainability advisor in the synthesis of M&E data, evaluation findings and recommendations to improve their use in PRH.
- Collaborate with the Senior M&E advisor to provide M&E technical support to PRH Office, including providing advice on FP/RH monitoring and evaluation to GH Bureau, PRH technical advisors, Regional Bureaus and Missions, as requested.
- Support the development of approaches to strengthen monitoring and evaluation practices within PRH, including developing M&E briefings, strategy documents, and tools.
- Provide programming guidance related to PRH M&E, including assisting with the preparation and/or review of strategic analytical MEL support in project design and monitoring, and review of project work plans and monitoring and evaluation plans.
- In coordination with other PRH Office staff, represent USAID FP/RH M&E interests in global, regional, and national-level task forces and working groups.
- Assist Country teams, FP liaisons and country health teams in developing their capacity to plan MEL activities.
- Serve as a Country Team Lead, an Alternate Country Lead, or participate in a country team as the family planning liaison. Provide virtual and in person assistance to the Country Team’s Mission as time and budget permit.
Project Management Support
- Works with USAID staff on general multiple project management-related activities. Provides input on related financial and technical issues, including reviewing key project documents, including budget requests and work plans.
- Participates in multiple regular management and technical meetings with multiple project management teams and implementing partners.
- Collects and compiles data for use in regular and ad hoc reporting on the status of projects from various sources such as cooperating agency reports, USAID reports and documents, and technical staff. Ensures that schedules and deadlines are met.
- Serves as the financial analyst, supporting multiple project management teams in overseeing and facilitating the day-to-day financial management of the projects and serving as the financial point of contact for questions from implementing partners and other operating units.
- Review financial tracking systems to ensure that activities are progressing and that spending concerns are addressed and discussed with the project management team.
- Along with A/COR team, reviews and analyzes financial reports prepared by multiple projects (e.g., Quarterly Federal Financial Report and Quarterly Baseline Report) to produce quarterly accrual reports and annual burn rate and trend graphs. Ensures that reporting adheres to USAID rules, regulations, and requirements.
- In collaboration with PRH C/AOR project management teams, develop annual evaluation plans. Assist with the drafting of Scopes of Work for mid-term and end of project evaluations. Select evaluation mechanism, follow up on evaluation till the issuance and dissemination of final report.
- Facilitate incorporation of sound MEL into PRH program design, implementation, and reporting, including serving on technical evaluation panels and/or project evaluation teams as appropriate.
- Drafts and circulates internal and external communications, including but not limited to emails.
- Designs and updates spreadsheets, briefers, and other documents.
- Schedules regular and ad hoc management and technical meetings for the division and project management teams, which includes reserving conference rooms or other appropriate facilities, preparing agendas, notifying participants, setting up equipment, and assembling background and informational materials.
- Records, files, and distributes notes from various division and project management team meetings.
- Other administrative duties as assigned.
E. Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- PhD or Master’s degree and minimum one (1) year of relevant professional experience, Bachelor’s degree and three (3) years of relevant experience, Associate’s degree and five (5) years of relevant experience, OR High School graduate and seven (7) years of related experience.
- Requires proficiency in the use of Microsoft Office, Google software suite, Internet and e-mail applications.
- US citizenship or US permanent residency with the ability to obtain and maintain a Secret Security clearance or Facility Access is required.
- Innovation: Employee takes initiative to propose new ideas/approaches and demonstrates ability to find new and better ways to accomplish work.
- Customer Service: Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.
- Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to ensure obligations are met. Pursues efficiency and effectiveness and adheres to Organization policies and procedures.
- Interpersonal Skills: Employee demonstrates ability to work in cooperation with others and communicate effectively with co-workers, supervisors, subordinates, clients, and other outside contacts.
- Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues professional development that is aligned with organizational role, contribution, and goals. Proactively shares knowledge with others to foster learning across the Organization.
G. Application Information:
Prior to submitting your application, please ensure that all relevant experience and education is documented on your resume. There is no limitation to resume length; updates to resumes will not be accepted during the interview and selection process.
FAIR LABOR STANDARDS ACT (FLSA) STATUS
This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.
PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY
Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.
New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.
The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.
For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.
This position described in this announcement falls under a contract with the Federal Government, and therefore is subject to the provisions put forward in OMB Circular A-76 which prohibit contractors from performing inherently governmental functions. Specifically, employees placed in agency positions will not perform inherently governmental functions, nor supervise any personnel other than the contractor’s own staff, nor make final decisions or sign documents that commit the U.S. Government