Program Analyst

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A. Summary Statement:

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

The Global Health Training, Advisory and Support Contract (GHTASC) delivers effective global health programming to advance the mission of the U.S. Agency for International Development (USAID), Bureau for Global Health (GH) through institutional support and workforce development services from junior, mid-level, senior and expert advisory, and administrative professionals.

We are hiring for positions under the Global Health Training, Advisory, Support Contract (GHTASC) in support of the U.S. Agency for International Development (USAID) Bureau for Global Health (GH). These roles deliver institutional support services in a wide range of technical areas at the junior, mid, senior, and expert levels.

B. Position Summary:

The Program Analyst (PA) will primarily support the MCHN Front Office (FO) Budget and Operations Team as an Institutional Support Contractor (ISC). In this role, the selected candidate will be an essential member of the FO Budget and Operations Team. The Budget and Operations Team manages the core program functions of the MCHN Office, provides guidance and oversight of all budget related functions in the office, and supports strategic and efficient management of MCHN office processes and procedures.

The PA will report on a day-to-day basis to the Budget and Operations Team Lead/Senior Program Officer and will provide support to the team by performing a variety of both complex and routine programmatic, analytical, and administrative duties. These duties range from tasks such as compiling and analyzing routinely collected data for cross office activities and front office managed projects to scheduling briefings and meetings and maintaining program files. The PA works closely with the MCHN Budget and Operations Team, other members of the FO, senior staff and the MCHN Office, and will also engage with counterparts and leaders in the P3 office, GH/FO, and other relevant operating units to assist in areas within the purview of the assigned FO and Budget and Operations Team. Assignments may include country backstopping, program work on specific topics, and overall administrative support.

The PA ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual is expected to become familiar with USAID business systems, program issues and policies pertaining to program and management operations within MCHN and must develop a working knowledge of applicable USAID policies and guidelines, as well as government practices and procedures. The PA must develop a strong working knowledge of USAID administrative systems, policies, and guidelines, as well as corporate practices and procedures.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, in a timely and thorough manner. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Full salary range for this position is $76,700-$120,900 per year, with the starting salary determined based on candidate’s knowledge, skills, experience, as well as budget availability.

Employment Type: Full Time

C. Essential Duties and Responsibilities:

The Program Analyst’s (PA) work time will be split between Program Team tasks (approximately 70%) and administrative tasks (approximately 20%), and other duties as assigned (10%). Essential duties and responsibilities include conducting travel for up to 10% of the time.

Specific duties may include:

Program Management and Financial Monitoring (40%):

• Support the development, refinement, implementation and maintenance of office wide standard operating procedures and processes, adapting from Agency and Bureau procedures.
• Coordinate with Division PAs to ensure Division processes and procedures are in line with overall MCHN SOPs.
• Coordinate with relevant MCHN office team members to ensures team adherence to knowledge management principles to keep the team organized.
• Support the operationalization of the MCHN office annual appropriation in support of the MCHN office’s portfolio.
• Support monitoring and implementation of the program cycle to ensure compliance with office, bureau and agency priorities and policies.
• Compile and analyze programmatic, technical, and budgetary data for the FO activities and overall office program management; organize data for use in briefings, publications, reports, and decision making.
• Support management of projects managed by the program team and the front office.
• Develop talking points, information briefs (e.g., one-pagers), and presentation materials as needed.
• Assist FO and various technical staff in the preparation of program documents and correspondence such as project authorization documents, action memos, and waivers, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.

Quantitative Data & Analytics (30%):

• Perform routine and ad hoc data collection exercises and analysis of data as needed, with tight turnaround times.
• Identify discrepancies in data collection and assist with resolving any contradictory data.
• Assist with the development of team presentations including synthesized analysis products using Excel, Google sheets, Panorama and/or other statistical software.
• Research, plan, analyze, and organize technical and/or statistical information, and develop data for use in briefings, publications, and reports.
• Draft clear and succinct written summaries and/or Google or PowerPoint slide decks to help visualize data.

Administrative (20%):

• Schedule team meetings and events; support team with general logistics/support; maintain team calendar, call lines, meeting setup and logistics.
• Provide administrative support for hiring actions, onboarding of new staff, meetings logistics, Front Office taskers, and memos, as needed.
• Document minutes/notes of regular team and office meetings, or other partner meetings, as required.
• Manage relevant MCHN trackers and filing systems.
• Coordinate MCHN FO clearances by liaising with appropriate teams and relevant reviewers.
• Manage FO and/or division documents within Google drive, internal website, and listservs.
• Coordinate schedules, communications, and meetings preparation for FO staff with MCHN technical teams, other USAID Offices/Bureaus, external partners and stakeholders, including note taking and follow up actions.

Other Duties as Assigned (10%)

D. Qualification Requirements:

Minimum Qualifications:

• Master’s degree with 4 years of relevant experience, bachelor’s degree with 6 years of relevant experience, Associate’s degree and 8 years of relevant experience, or High School graduate and 10 years of relevant experience.

Other Qualifications:

• A demonstrated interest in global health and/or international development, and in particular demonstrated interest in USAID (or related organizations) business processes, in particular budget planning, reporting, staffing actions,
• Strong organizational skills and excellent interpersonal skills.
• Ability to handle multi-tasking well and deliver strong work products in a timely manner.
• Strong oral and written communication skills.
• Ability to effectively present information and respond to questions from team members, managers, and others.
• Strong analysis skills.
• Proficiency in Microsoft and Google suites of programs (e.g., Word, Excel, PowerPoint).
• Ability to apply common sense and sound judgment, demonstrate resourcefulness, work proactively, and produce work in written, oral, or diagram form.
• Experience in project administration and management procedures preferred.
• Some knowledge of USAID rules, regulations and capacity building concepts is a plus.
• Ability to conduct international travel, up to 10%, depending on circumstances.
• US citizen with the ability to obtain and maintain secret clearance.

E. Competencies:

• Innovation: Employee takes initiative to propose new ideas/approaches and demonstrates ability to find new and better ways to accomplish work.
• Customer Service: Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.
• Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to ensure obligations are met. Pursues efficiency and effectiveness and adheres to Organization policies and procedures.
• Interpersonal Skills: Employee demonstrates ability to work in cooperation with others and communicate effectively with co-workers, supervisors, subordinates, clients, and other outside contacts.
• Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues professional development that is aligned with organizational role, contribution, and goals. Proactively shares knowledge with others to foster learning across the Organization.

F. APPLICATION INFORMATION:

Prior to submitting your application your resume must include relevant paid and non-paid experience showing dates held with month, year and hours worked per week for each position. Please ensure that all relevant experience and education is documented on your resume. There is no limitation to resume length; updates to resumes will not be accepted during the interview and selection process.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

This position described in this announcement falls under a contract with the Federal Government, and therefore is subject to the provisions put forward in OMB Circular A-76 which prohibit contractors from performing inherently governmental functions.  Specifically, employees placed in agency positions will not perform inherently governmental functions, nor supervise any personnel other than the contractor’s own staff, nor make final decisions or sign documents that commit the U.S. Government

EEO STATEMENT

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA STATEMENT

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.