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Professional Development Coordinator

Posting Number: #1256

Position Title: Professional Development Coordinator

Closing Date: Until Filled

Location: Washington, DC

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

The Professional Development Coordinator is responsible for supporting the professional growth of participants in the Global Health Technical Professionals (GHTP) project, as well as assisting with performance management of the program participants.

Pay: $65,086 to $79,722 per year. The typical hiring range for this position is $65,086 to $79,722 based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, and experience.

Essential Duties & Responsibilities

  • Performance Management
    • Provide performance management and professional development support to technical professionals (TPs)
    • Lead development of performance support and career development orientation for new participants, including new employee orientations to GHTP and PHI
    • Facilitate the development and implementation of a Performance Support Plan (AWP, ILTP, and career development support, etc.) with TPs and their POCs. This includes providing guidance to TPs and USAID Points of Contact (POC) on GHTP performance management systems, policies, and tools such as the Annual Work Plan (AWP), Individual Learning and Training Plan (ILTP) and Annual Performance Evaluations to ensure development and performance expectations are met and tracking related performance and individual development deliverables for TPs.
    • Maintain regular communication with TPs to discuss individual performance and development goals and resources in addition to areas of employee engagement, work environment, and well-being.
    • Conduct individual check-ins and small-group sessions in addition to creating communications for broader TP-audiences on relevant performance and development topics.
    • Participate in the resolution of participants’ performance issues, including elevating performance issues to TPs legal supervisor as needed

    Professional and Career Development

    • Link performance support and professional development by providing direct support to assigned TPs, assisting with preliminary identification of work-related performance needs and performance support options, such as coaching, technical training, behavioral skill enhancement (among others)
    • Administer individual development assessments, interpret results, and counsel TPs on career development
    • Lead development of a performance support technical areas, as needed
    • Lead the development and updates on individual development related policies, procedures, and guidelines in coordination with supervisor and collaboration with program support team
    • Facilitate participants’ access to technical resources and information including journal articles, research, trainings, and other learning and development activities
    • Lead the monitoring and tracking of participants’ individual professional development fund accounting and report on TPs’ use of professional development funds.
    • Lead the development, updates, and maintenance of a database of professional development resources including training/programs, conferences, vendors/associations, and e-learning opportunities.

    GHTP Mentorship Program

    • Lead the development and implementation of the GHTP Mentorship Program
    • Recruit new mentors on a regular basis from a variety of sources including referrals, alumni network, social media, etc.
    • Oversee open enrollment in GHTP mentorship program on a quarterly basis which includes administering surveys, matching mentors and mentees and troubleshoot any issues that may arise
    • Monitor mentorship matches by completing regular check-ins with participants and resolving any issues as they arise, in coordination with supervisor
    • Provide resources to participants including website content, monthly newsletter and/or annual workshop
    • Contribute to regular program reports to USAID and ad hoc requests for information

    Administrative & Other Duties

    • Lead administrative procedures, in coordination with PHI Central, as applicable, to include timesheets, allowances, and new hire orientation
    • Track participant data, including DOH, position title, salary, and promotions.
    • Perform other duties as assigned.

Minimum Qualifications

    • Five years of directly related work experience in human resources specialist, personnel specialist, or a similar role. Experience should include:
    • Minimum 2 years of experience supporting the design, implementation and evaluation of professional career development within any of the following: education, non-profit or governmental organizations
    • Experience providing professional development guidance to employees to enhance performance

Desired Qualifications

    • Human resources (HR) management experience is a plus
    • Strong analytical skills including ability to identify critical issues, to develop options and process solutions
    • Creative problem solving and negotiation skills with an emphasis on positive resolution of complex issues
    • Strong oral and written communication skills including the ability to listen non- defensively, speak persuasively, and write coherently
    • Ability to establish work plans, monitor productivity, coach, and motivate employees
    • Excellent interpersonal skills: able to work with diverse individuals and organizations including the foundation funders, the host organization, product users, vendors, and advocates
    • Familiarity with business practices including fiscal managements, personnel and payroll, contracting
    • Certification in administering behavioral and development assessments (i.e. IDI, Strengths Finder, MBTI, FIRO, ICDI, etc.) desired
    • Ability to incorporate DEI best practices into business processes.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

Find out more about the benefits of working at PHI.

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