Program Coordinator, California
Posting Number: #1377
Position Title: Program Coordinator, California
Closing Date: Until Filled
The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.
About Rise Up
Rise Up, based at the Public Health Institute, partners with women, girls, and allies who are transforming their communities and countries as part of a global movement for justice and equity. We build power with these local leaders as they work for equity in education, health, and economic opportunity to create a better future for all. Since 2009, Rise Up’s powerful network of over 600 leaders have successfully advocated for 120 new and improved laws and policies impacting the lives of 135 million people in Africa, Latin America, South Asia, and the U.S.
The Program Coordinator will help expand Rise Up’s programming in California to advance gender equity and justice by providing Rise Up leaders training, funding, and connection to a global network to help them achieve meaningful, lasting change. This new position will coordinate Rise Up’s programming and grantmaking in California, and support curriculum adaptation for Rise Up’s advocacy workshops.
As a new member of Rise Up’s diverse team, the position will have the opportunity to support Rise Up Leaders to transform their communities by successfully advocating for laws, policies, and programs that improve the lives of women, girls, and gender-nonconforming people.
Pay: $65,086 to $79,722 per year. The typical hiring range for this position is $65,086 to $79,722 based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, and experience.
Employment Type: Full Time
Essential Duties & Responsibilities
Program Coordination: 65%
- General coordination and implementation of Rise Up programs in California.
- Coordinate program recruitment, selection and invitation of selected participants.
- Coordinate training logistics including workshop planning, training, travel, facilitators, and material development.
- Facilitate Rise Up training sessions as assistant facilitator, as needed in California.
- Contribute information and writing to donor and program reports, including collaborating in the writing of subgrantee summaries.
- Coordinate with communications team the development of promotional materials and program dissemination strategies.
- Liaise frequent and timely communications with subgrantees and leaders.
- Support Leaders’ participation at Rise Up events.
- Support systematization of Rise Up’s girl-centered advocacy curriculum for implementation with leaders in California and other geographies.
- Adapt Rise Up’s curriculum to include engaging additional videos to supplement advocacy workshop sessions.
- Review and recommend trends in educational technologies for low-resource settings.
Program Administration: 15%
- Balance programmatic expenditures based on program budgets.
- Assist as Salesforce administrator for programmatic work in California.
- Assist with the development of project implementation budget.
- Track completion of deliverables, maintain files, and track and administer expenditures for consultants and grantees.
- Process program advances, invoices, check requests, credit card reconciliations, and travel expense claims.
Grantmaking/Contracts Coordination 20%
- Co-develop consultant SOWs, amendments, and grant agreements with key Rise Up Oakland staff, including disbursement of payments.
- Support partner organizations with RFP and proposal submission process.
- Support grantee selection process, provide technical assistance, and track grantee successes in collaboration with in-country staff and larger programs team.
- Coordinate submission of relevant grantmaking documents from grantees working with Contracts and Finance Administrator to ensure efficient processing of grantee paperwork.
- Coordinate timely reviews and provide written feedback on subaward interim and final reports for California grantees.
- Support data management for Rise Up’s M&E systems including data entry for subgrants and country consultant reports, specifically for Rise Up programs in California.
- Monitor and track grantee outcomes and impacts.
- Perform other duties as assigned.
- At least 5 years of experience working with nonprofit organizations, community-based organizations, women’s groups, government institutions or public policy work in California.
- Bachelor’s degree in related field is required, or substitute with four additional years of relevant experience.
- Good established relationships and knowledge of California nonprofit organizations and working knowledge or experience doing advocacy for policy change in the state.
- Basic working knowledge of California state or local level policy making processes, political mapping or advocacy.
- Experience with logistics coordination for programs and/or events.
- Experience in workshop facilitation or curriculum development or adaptation.
- Experience handling challenging situations in low resource settings.
- Experience with program administration and budget/expense management strongly preferred.
- Strong oral and written communication skills, including translating technical material for a lay audience.
- Strong interpersonal skills – great ability to establish and keep professional working relationships with coworkers, partners, fellows, and adolescent girls.
- Excellent cultural competency.
- Strong administrative and organizational skills.
- Ability to work with limited supervision.
- Excels working under pressure, and meet deadlines.
- Good computer skills of Outlook, Excel, and openness to learn new software systems.
- Masters’ degree in Public Health, Public Policy, or related field preferred.
PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY
Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.
New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.
FAIR LABOR STANDARDS ACT (FLSA) STATUS
This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.
Rise Up is committed to advancing social, gender, and racial justice. We value having a team that brings a wide range of perspectives and identities including ethnicity, race, gender, socio-economic background, language, political and religious beliefs, sexual orientation, and abilities. We believe that the lived experiences of our employees and their unique ideas inspire innovative solutions. As such, we especially seek applications from people who identify as Black, Indigenous, People of Color, transgender, gender-nonconforming, LGBQ+, and people living with disabilities.
The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.
For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.
To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.
We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.