Posting Number: #1128
Position Title: Program Coordinator
Closing Date: Until Filled
Location: Remote (Oakland, CA)
The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.
The Program Coordinator of the Center for Health Leadership and Practice (CHLP) contributes to the organization, coordination and goal execution of the Center and its programs, including the National Leadership Academy for the Public’s Health (NLAPH), the California Leadership Academy for the Public’s Health (CaLAPH), the Leadership Learning Network (LLN) and the California Overdose Prevention Network (COPN). This position will have a special focus on the Overdose Prevention portfolio of CHLP and work in coordination with an LAPH focused Program Coordinator. Duties include: project management, maintaining communication with stakeholders, collaborators, and participant team leads; developing and managing databases and engaging and networking with stakeholders. Considerable independent judgment is required of the incumbent to satisfactorily perform the job. This is a regular position with 100% FTE.
Essential Duties & Responsibilities
- Organizes and prepares presentations for CHLP meetings, trainings and conferences.
- Coordinates and manages internal and external meetings, trainings and conferences.
- Assists in coordination and management of webinar content for CHLP.
- Assists in distribution of Weekly and Monthly Updates to various program cohorts/ lists.
- Updates Center’s website including posting material regularly to learning community in each program.
- Supports management of CHLP databases.
- Support essential office duties.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Minimum three years of experience in a related field providing project management, coordination and/or administrative functions.
- Advanced computer skills in Microsoft Office suite – Word, Excel, PowerPoint.
- Ability to oversee and manage work plans.
- Experience in newsletter and other correspondence preparation.
- Ability to work with all levels of management and staff.
- Excellent organizational skills.
- Strong analytical skills.
- Ability to make independent decisions following standard policies and procedures.
- Ability to handle multiple tasks requiring a high degree of attention to detail.
- Good diplomatic skills and ability to exercise proper discretion and judgment.
- Ability to work independently with little supervision and manage multiple tasks simultaneously.
- Ability to work as a member of a team.
- Excellent oral and written communication skills.
- Ability to be creative and resourceful.
- Ability to exercise initiative.
- Reliable and trustworthy.
- Comfortable with new technologies.
- Website management skills desired.
- Ability to lift 20 lbs.
- Bachelor’s degree in public health or a related field required, or you can substitute with four additional years of related experience.
- Master’s degree is preferred.
- Ability to travel (once business travel opens) on an annual basis for up to a week at a time. Might have other regional travel and/or conference attendance nationally.
- All PHI employees are required to receive full COVID-19 vaccinations in order to access PHI worksites and/or engage in in-person work activities, unless they are granted a reasonable accommodation under applicable law.
MANDATORY COVID-19 VACCINATION POLICY
In compliance with the requirements of President Biden’s Executive Order 14042, “Ensuring Adequate COVID Safety Protocols for Federal Contractors”, the Public Health Institute has adopted a mandatory COVID-19 vaccination policy that requires employees in certain positions to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law. The PHI Mandatory COVID-19 Vaccination Policy applies to this position. Employees must be fully vaccinated before January 4, 2022, if hired before that date; or be fully vaccinated prior to their employment start date, if hired after January 4, 2022.
FAIR LABOR STANDARDS ACT (FLSA) STATUS
This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.
The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.
For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.
To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.
We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.