Program Manager (Time-Limited)

Posting Number: #165-21

Position Title: Program Manager (Time-Limited)

Closing Date: Until Filled

Location: Remote

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

PHI is currently recruiting a Program Manager for a program focused on the COVID-19 and vaccine responses in communities disproportionally impacted by the COVID-19 pandemic in California. The Program Manager I works with the Deputy Director to provide overall support, management, and data budget management and program oversight.

Candidates for this position should be management-level professionals with a proven record of accomplishment of successfully implementing and contributing to complex initiatives and public health programs in the State of California.

Essential Duties & Responsibilities

  • Plans and organizes activities in support of the program.
  • Handles fiscal management of the day-to-day operations of the program.
  • Manages and monitors budgets for sources of incoming funding. Creates projections based on PeopleSoft (ERP system) grant reports.
  • Initiates, processes, tracks and monitors contracts with consultants, subcontractors, inter-program agreements, and others, including processing invoices and payments.
  • Processes all invoices, travel claims, check requests, credit card bills and other financial payments. Maintains and updates payment processes.
  • Provides programmatic and financial management and reporting guidance to subcontractors. Reviews and approves subcontractor reports and deliverables. Acts as a liaison between subcontractors and other agencies as necessary.
  • Supervises administrative support staff.
  • May be responsible for program communications and assist with report writing.
  • Perform other duties as assigned.

Minimum Qualifications

  • A minimum of five years’ experience in program administration and management, finance, accounting, or grants & contracts in the non-profit sector.
  • A bachelor’s degree is required or you can substitute with 4 additional years of professional experience.
  • Excellent fiscal and administrative management skills.
  • Experience managing operational budgets and accounting systems.
  • Strong leadership and analytical skills.
  • Detail-oriented.
  • Excellent Microsoft Excel skills.
  • Excellent written and oral communication skills.
  • Independent and cooperative.
  • Excellent working relationships with individuals, professional groups and communities.
  • Familiarity with and commitment to addressing diversity, equity and inclusion.
  • Appreciation of the emerging impacts of COVID-19 on health care systems, public health departments and government agencies, as well as a basic understanding of how COVID-19 is currently affecting different regions throughout California, specific vulnerable populations, and under-resourced communities is desired.

Desired Qualifications

  • A master’s degree in public policy or public administration is preferred.

Important Information

  • This is a five-month time-limited position, which will require working 40 hours per week (100% FTE) with a possibility of extension/expansion depending on funding availability.

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at

Find out more about the benefits of working at PHI.


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