Program Specialist

Posting Number: #152-21

Position Title: Program Specialist

Closing Date: Until Filled

Location: Washington, DC

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A. Position Identification

Position Title: Program Specialist

Division: GH/OHA/SPS

Department: Capacity Building and Partnership Branch (CBP)

Work Location: 500 D St SW, Washington, DC 20024

Supervisor’s Title: GHTP Deputy Project Director

Work Status: Full-time

FLSA: Exempt

Classification: GS 11 Equivalent

Funding Sources: OHA

B. Summary Statement

The Office of HIV/AIDS (OHA) is the center of HIV/AIDS technical leadership for the Agency and has primary responsibility for the Agency’s HIV/AIDS program. OHA provides strategic direction, technical leadership, and support to field programs in HIV/AIDS. It provides input to decisions concerning the strategic allocation of financial and human resources in the sector and assists in designing, implementing, monitoring, and evaluating HIV/AIDS programming.

The Systems and Program Sustainability (SPS) Division provides strategic direction and technical leadership on issues related to systems strengthening, financing and sustainability of HIV/AIDS programs. Specifically, the division:

  • Provides technical expertise to support health finance and economics program design and implementation.  By increasing partner country domestic resource mobilization and strategic investments, PEPFAR seeks to strengthen country impact, accountability and shared responsibility for coverage of prevention, care and treatment services
  • Provides technical support to missions on the development and implementation of best practices and innovations related to human resources for health to improve HIV/AIDS outcomes and to sustain national HIV/AIDS programs
  • Provides technical support to missions on the development and strengthening of capacity of local organizations (public, private and civil society) for improved and more sustainable HIV/AIDS service delivery.

C. Job Requirements

The Program Specialist will work closely with the division’s leadership and project management teams and provide input on personnel, management, financial, and technical issues. The Program Specialist ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual must develop a working knowledge of USAID policies and guidelines, corporate practices and procedures, and the technical areas s/he supports. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

D. Essential Duties and Responsibilities

Training & Communications (30%):

  • Coordinates, manages, and facilitates the execution of technical webinars, workshops, and annual conferences including OHA’s Annual Local Partner Meeting. Collaborates across USAID to identify and prepare presenters for events.
  • Coordinate across the Agency and Interagency space, as well as with donors, and implementing partners on scheduling and coordination of technical meetings. Support the dissemination of key information to relevant stakeholders as needed.
  • Write and circulate internal and external communications, including newsletters, briefers, presentations, Agency Notices, fact sheets, blog posts, talking points, and other documents. Coordinating across USAID, including the OHA Communications teams in the preparation and presentation of these documents.

Project Management Support (30%)

  • Works with A/COR and management team on project management activities. Provides input on technical and financial documents including workplans. Quarterly reviews, and budget reports submitted by implementing partners.
  • Actively participates in regular management and technical meetings with the project team, including A/COR and implementing partners.
  • Establishes, maintains, and retires project files according to regulatory guidelines.
  • Prepares and/or reviews request packages for procurement-related documents, such as subawards, no-cost extensions, and agreement modifications, to ensure that all documentation is complete and in compliance with USAID rules, regulations, and standards.
  • Ensures timely submission of all reporting (work plans, annual reports, and other requirements) and supports the project management team in the technical review and approval processes of these reports.
  • Works with colleagues in other USAID operating units to support the implementation of core and field activities.
  • Designs and maintains financial tracking systems to ensure that activities are progressing and that spending concerns are addressed and discussed with the project management team.

Technical Assistance (20%)

  • Participate direct and remote support to country teams during the design. Implementation and maintenance phase of the Local Partner Transition activities through support of drafting documents, performance monitoring, and communication strategies.
  • Participate in a cross-agency and inter-agency forum related to Local Partner Transition efforts, sustainability, partnerships, and community led-monitoring.
  • Provide analytic and research support to Community-Led Monitoring efforts by synthesizing data and reviewing strategic documents, collecting information as well as participating in activity monitoring and reporting.
  • Assists with the organization of annual Country Operational Plans by drafting questions, scheduling the meeting, and drafting the follow-up memo.
  • Collects and compiles data for use in regular and ad hoc reporting on the status of projects related to the capacity building and the Local Partner Transition. Analyzes data to be easily shared to a variety of stakeholders both internal and external to USAID. Works closely with Data Analyst and SIEI backstop on large-scale projects as needed.
  • Researches, plans, analyzes, and organizes technical and/or statistical information and develops data for use in briefings, publications, and reports.

Administrative (20%):

  • Schedules regular and ad hoc management and technical meetings for the branch and project management teams, which includes preparing agendas, notifying participants, and assembling background and informational materials.
  • Records, files, and distributes notes from various division and project management team meetings.
  • Other administrative duties as assigned.

Professional Development

  • Participate in professional continuing education, leadership training, skills training, and professional meetings to enhance relevant technical skills and career development.
  • Complete and execute an Individual Learning and Training Plan and Annual Work Plan.

 E . Minimum Qualification Requirements

  • Minimum of Master’s degree and 3 years’ experience or Bachelor’s degree and 5 years of relevant experience i.e. job duties/responsibilities generally related to PD requirements.
  • At least 3 years of professional experience with one or more USAID technical disciplines (such as, administrative, financial and project management support etc.); job duties/responsibilities generally related to JD requirements.
  • Oral and written communications skills and the ability to read, analyze, and interpret general business periodicals.
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Ability to travel domestically and/or internationally as needed.
  • US citizenship or US permanent residency with the ability to obtain and maintain Facility Access Clearance required.

 F. Clearance Required

  • Facility Access

Credence Management Solutions, LLC and Public Health Institute are Equal Opportunity Employers.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability.

This position described in this announcement falls under a contract with USAID, and therefore is subject to the provisions put forward in OMB Circular A-76 which prohibit contractors from performing inherently governmental functions.  Specifically, TPs placed in USAID positions will not perform inherently governmental functions, nor supervise any employees other than the contractor’s own staff, nor make final decisions or sign documents that commit the U.S. Government.

Please note: The Public Health Institute (PHI) and its partner, Credence Management Solutions, are both employers for the Global Health Technical Professionals (GHTP) project which provides expertise in support of USAID global health programs. The hiring of this position will be through the PHI and as such the selected person will become a PHI employee. Your applicant data will be shared with both organizations.

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at

Find out more about the benefits of working at PHI.


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