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Project Manager

Posting Number: #110-21

Position Title: Project Manager

Closing Date: Until Filled

Location: Remote (California)

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

Safely Opening Schools (SOS) is a project of the Public Health Institute that seeks to create a learning community and evaluate a model of routine rapid antigen testing of students and staff in a diverse group of California elementary school serving vulnerable populations that can help support the safer reopening of schools during the pandemic. Through this learning community of participating districts, we will share and document what we learn and disseminate tools and experiences.

We are looking for a Project Manager to support the SOS program starting immediately. This position reports to the SOS Managing Director.

Essential Duties & Responsibilities

  • Project Management
    • Manage overall program to ensure it’s running smoothly including developing systems and processes for tracking compliance and paperwork, pilot status and progress, and relationships.
    • Serve as the key liaison among stakeholders including our technology partner Primary, the CA Department of Public Health, all trainers, the participating Districts and more.
    • Process reimbursements and work with the Agreements Team and Payments Team to ensure timely processing of paperwork.
    • Create and manage funder reports and weekly status updates.
    • Administer internal technology systems, e.g. Google Drive, Zoom, Slack, Email, MailChimp, Trello or other project management resources etc.
    • Work closely with SOS PI and Managing Director to ensure that current SOS objectives and goals are met and assist in developing a strategy for ongoing SOS programming.
  • Communications
    • Coordinate all communications with key stakeholders.
    • Support PHI Communications Team with any external communications.
    • Create, innovate, and build community trust through SOS communications campaign to promote Abbott BinaxNOW antigen testing, increase parent consents, and reduce COVID-19 testing-related stigma for communities who have been disproportionally affected by COVID-19.
    • Facilitate all meetings with participating Districts including weekly Office Hours, kickoff meetings, and supporting Trainers in setting up a training schedule.
  • Training
    • Implement an online training system.
    • Coordinate training content and training schedule with SOS Trainers.
    • Alongside Senior Trainer, support with onboarding new Trainer staff, review training materials for districts and provide ongoing TA for schools which includes site visits, weekly calls and fielding SOS/Primary.Health/CDPH inquires.
  • Perform other duties as assigned.

Minimum Qualifications

  • Minimum 5 years of related experience. Experience working in public health.
  • Passion for advancing racial and health equity in CA’s schools serving historically marginalized communities.
  • Lived experience working with CA’s historically marginalized communities.
  • Exceptional leadership, time management, facilitation, and organizational skills.
  • Excellent communication and people skills.
  • Proficiency using, or comfort quickly learning, today’s technology tools including slack, google drive, Microsoft Office, Mailchimp, Zoom, and others.
  • Creative and solutions-oriented.
  • Comfort working in a very fast-paced environment.
  • Critical thinking skills that can help with program improvement.
  • Ability to travel within California if needed.
  • Bachelor’s degree is required, or substitute with four year’s additional experience.

Desired Qualifications

  • Ability to speak, read, and write in Spanish preferred.
  • COVID-19 testing or other medical testing programs, or education a plus.

Important Information

  • This is a time-limited position expected to last for 6-18 months.
  • This position requires travel within California.

Commitment to Racial and Health Equity

SOS is committed to advancing racial equity in health and education across California, and will prioritize pilots where reopening is most urgent, i.e. schools serving: large numbers of children of essential workers; predominantly Black and Latinx communities hardest hit by COVID-19; students requiring special education and other special needs; and those not doing well with remote learning.


The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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