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VISTA Hub Specialist – Remote

Posting Number: #1092

Position Title: VISTA Hub Specialist - Remote

Closing Date: Until Filled

Location: Remote (USA)

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

The Center for Health Leadership and Practice (CHLP) designs and implements programs that build the capacity of groups to work together and transform their communities into healthier environments.

The CHLP VISTA Hub Specialist will oversee the CHLP VISTA hub, under direct supervision of Deputy Director with daily supervision and oversight provided by Program Manager.  Coordination with Program Administration team and Operations Manager regarding various elements of the job.

Essential Duties & Responsibilities

  • Support expansion of CHLP’s AmeriCorps VISTA program into a centralized hub (“Hub”), including continued program support for 40 VISTA member placements within overdose prevention coalitions, and expansion of new COVID pandemic response-related positions
  • Direct supervision of 4 VISTA “Leads” in CHLP program office who manage on-going virtual recruitment of high qualified candidates and support for 60+ VISTA members serving in local host sites across California.
  • Coordinate with CHLP management and Communications Specialist to develop and maintain “Hub” brand via CHLP website, newsletters and materials
  • Lead the design and implementation of professional development series for entire VISTA program in coordination with VISTA Leads, including member onboarding, monthly professional development workshops, and biannual VISTA training days supported by VISTA leads
  • Manage regular communication, onboarding and support to local host site supervisors and maintain positive working relationships.
  • Support oversite activities of VISTA program office with VISTA leads, to provide support to VISTAs in the field including quarterly check-ins with VISTA Leads and check-ins with host site supervisors
  • Serve as contact point with AmeriCorps VISTA Project Officer
  • Oversee year-round recruitment process with VISTA Leads to place VISTA members in the field, including:
    • Drafting and formatting opportunity listings and volunteer activity descriptions (VADs) for each AmeriCorps onboarding cycle
    • Supporting development and ongoing management of recruitment and onboarding processes and documentation
    • Posting positions to the AmeriCorps e-grants system and external sites as appropriate and/or needed
    • Maintaining communications with host site hiring managers and applicants during selection process
    • Assuring recruitment surveys are sent and follow-up with VISTA applicants happens in a timely way
    • Overseeing VISTA leads’ initial candidate screening for all positions and making recommendations for candidates that are sent to host sites for interviews
    • Hosting webinars/presentations on VISTA program recruitment and service year program for current and potential new host site supervisors
    • Coordinating interviews with candidates and managers
    • Making offers and send hiring recommendations to AmeriCorps project officer
    • Training and support for VISTA Leads during entire process of the recruitment and hiring of the VISTA members
  • Support CHLP Program Administrator with development and renewal of memorandums of understanding (MOU) between Public Health Institute and local host sites
  • Oversee and monitor collection of VISTA performance data
  • Generate and format quarterly and annual reports for submission to AmeriCorps program office that includes VISTA performance data, recruitment details, success stories, etc.
  • Contribute to regular analysis of VISTA program, recruitment tools, processes and policies to assess which elements need to be refined, and provide  recommendations and implement changes where requested.
  • Contribute to ongoing monitoring, evaluation, and reporting of VISTA Hub
  • Ongoing development of stories, highlights, and other ways to showcase the VISTA hub on CHLP website
  • Other duties as assigned

Minimum Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Minimum five (5) years of related program administration/implementation experience. Experience working with AmeriCorps programs preferred.
  • 3+ years supervisory experience preferred, especially with young people newer to the professional working environment.
  • Familiarity with AmeriCorps policies and procedures preferred.
  • Experience with recruiting and onboarding processes and ability to organize and coordinate large volume of applications and meet deadlines.
  • Experience developing and delivering training and/or professional development content and programs, especially with younger professionals newer to the working environment.
  • Excellent verbal and written communications skills.
  • Excellent computer skills. Microsoft Office required, including strong Excel skills for data-capturing and budgeting purposes. Wrike (or other project management platform), Adobe Acrobat Pro, graphics skills helpful.
  • Ability to develop and deliver verbal presentations to diverse audiences. Excellent planning and organizational skills.
  • Ability to work both independently and on multi-function teams
  • Strong customer service values and the ability to incorporate an exceptional level of customer service in all policies, procedures, and practices.
  • Demonstrated attention to detail, flexibility, resourcefulness, and creative problem-solving skills.
  • Ability to manage multiple tasks appropriately and within established timeframes.
  • Ability to maintain confidentiality in all aspects of client, staff, and program information and exercise proper discretion and judgment.
  • US Citizenship required.

Education

Bachelor’s degree is required, or you can substitute with four additional years of related experience.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

MANDATORY COVID-19 VACCINATION POLICY

In compliance with the requirements of President Biden’s Executive Order 14042, “Ensuring Adequate COVID Safety Protocols for Federal Contractors”, the Public Health Institute has adopted a mandatory COVID-19 vaccination policy that requires employees in certain positions to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law. The PHI Mandatory COVID-19 Vaccination Policy applies to this position. Employees must be fully vaccinated before January 4, 2022, if hired before that date; or be fully vaccinated prior to their employment start date, if hired after January 4, 2022.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

 

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

Find out more about the benefits of working at PHI.

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New PHI Study on Breakthrough Infection Shows Steep Vaccine Efficacy Decline Over Six Months

A PHI study in the journal Science analyzed COVID infection by vaccination status among 780,225 Veterans. Researchers found that protection against any COVID-19 infection declined for all vaccine types, with overall vaccine protection declining from 87.9% in February to 48.1% by October 2021.

See the press release

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