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Research Finance Coordinator

Posting Number: #1058

Position Title: Research Finance Coordinator

Closing Date: Until Filled

Location: Monrovia, CA/ Remote

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Program Summary

The Children’s Oncology Group (COG), a National Cancer Institute (NCI) supported clinical trials group, is the world’s largest organization devoted exclusively to childhood and adolescent cancer research. The COG unites more than 9,000 experts in childhood cancer at more than 200 leading children’s hospitals, universities, and cancer centers across North America, Australia, and New Zealand in the fight against childhood cancer. An overarching principle of COG is to ensure that the organization’s structure is optimized to maximize the potential for research that improves the outcome for every successive generation of children with cancer.

Position Summary

The Research Finance Coordinator is responsible for supporting activities related to federal, industry and foundation grants and contracts. The position will execute day-to-day operations tasks, including procurement, invoice processing, expense coding/allocations, travel reimbursements, audit stipends/reimbursement, preparing journal entries, assisting with the preparation of financial reports and reconciling and resolving discrepancies.  The Research Finance Coordinator will regularly collaborate with members of the COG Finance Department and other COG departments as needed to plan, coordinate, and implement activities for each project to ensure that goals and objectives are accomplished in a timely manner.  This position reports to the Senior Director of Finance.

Essential Duties & Responsibilities

  • Provide financial management support to the Sr. Director of Research Administration and Lead Finance Analyst, & Financial Analysts, including providing information for and helping to prepare routine financial reports in an accurate and timely manner.
  • Maintain finance files and records to ensure reports are accessible to senior leadership.
  • Perform routine monthly financial review to ensure invoices and expenses are posted accurately and identify, and track outstanding expenses, and reconcile discrepancies.
  • Provide support and serve as back up for COG travel reimbursement and audit stipends/reimbursement to ensure all payment requests are submitted for payment and reconciled for each project activity.
  • Assist Financial Analysts with general journal entries and budget line-item transfers.
  • Run various financial reports and assist Financial Analysts by updating financial files.
  • Serve as backup to COG office administration in relates to procurement documentation for COG vendors.
  • Provide pre-award support by setting up required forms and budget files for the applications and assist Financial Analysts in tracking and following up on pending documents from other grant administrators, ensuring the application packet is complete and on time for review.
  • Assist with updating project activity codes to ensuring that program employees are charging time and effort to appropriate activity codes on their timesheets.
  • Schedule and coordinate meetings for COG Finance Department.
  • Provide assistance and support to the Senior Director of Finance as needed.
  • Maintain updated knowledge of PHI policies and procedures impacting COG finance and communicate those to program staff as appropriate.
  • Assist with special projects requiring finance support.
  • Understand COG funding mechanisms and management strategy.
  • Stay informed about federal and NIH grants policies, nonprofit best practices and state and federal law regarding nonprofit operations.
  • Perform other related duties as assigned or requested.

 Qualifications

  • Minimum 3 years of accounting, budget or financial experience.
  • Experience with National Institutes of Health (NIH) or other federal funding preferred.
  • Experience in financial reporting, expenses reimbursement, and prepare routing reports, with knowledge of finance policies, practices, and systems.
  • Experience in Research Administration, including pre and post award administrative management of sponsored projects preferred.
  • Ability to gather, organize, and perform financial assignments with limited supervision.
  • Excellent math skills.
  • Strong reasoning and analytical skills.
  • Proficient in the use of Microsoft Office, especially Microsoft Excel, and common desktop/web applications.
  • Ability to handle multiple projects and prioritize projects with short deadlines.
  • Excellent verbal and written communication skills.
  • Ability to be an effective team player with ability to relate well with others.
  • Ability to be creative, resourceful, reliable, trustworthy, and discrete.
  • Demonstrate understanding of general ledger account analysis.
  • Familiar with Enterprise Resource Planning (ERP) software. PeopleSoft preferred.

Education

  • Bachelors in Accounting, Finance, Business or related field, or comparable experience is required.

Important Information

  • Our Office is currently closed due to COVID-19 through December 2021. We are currently working remotely and we expect this position will have remote workplace flexibility beyond December 2021.

 

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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