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Research Portfolio Coordinator

Posting Number: #113-21

Position Title: Research Portfolio Coordinator

Closing Date: Until Filled

Location: Washington, DC

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A. Position Identification

Position Title: Research Portfolio Coordinator

Division: Research (RES) Division

Department: Office/Bureau: United States Agency for International Development/Bureau for Global Health/Office of HIV/AIDS (USAID/GH/OHA)

Work Location: 500 D street SW, Washington, DC 20024

Supervisor’s Title: GHTP Deputy Project Director

Work Status: Full-time

FLSA: Exempt

Classification: GS 11 Equivalent

Funding Sources: PEPFAR

B. Summary Statement

The U.S. Agency for International Development (USAID) is at the forefront of the U.S. Government’s (USG) goal of controlling the HIV epidemic. As a key partner in the President’s Emergency Plan for AIDS Relief (PEPFAR), USAID works closely with other USG agencies on this multi-billion-dollar initiative in developing countries around the world. Located in the Bureau for Global Health (GH), the Office of HIV/AIDS (OHA) is the locus of HIV/AIDS technical leadership for the Agency and has primary responsibility for the Agency HIV/AIDS program. OHA provides strategic direction, technical leadership and support to field programs in HIV/AIDS to inform the strategic allocation of financial and human resources and assist in designing, implementing, monitoring and evaluating programs. This ensures the technical integrity of Agency and Mission strategies through leadership on a full range of issues related to HIV/AIDS. Within OHA, the Research Division (RES) provides technical and programmatic expertise to help USAID and its Missions develop strategies and programs for research that respond to Agency and USG objectives and to budget priorities. RES staff and programs incorporate innovations, best practices, and lessons learned to advance the goals of each research program.

C. Job Requirements

The Research Portfolio Coordinator will serve in the Research Division, Office of HIV/AIDS, and Bureau for Global Health. As part of a team of technical and management professionals, this position will support the research, development, and introduction of HIV biomedical products and technologies, and contribute to other aspects of research across the portfolio of the Division including cross-cutting research translation and utilization; data visualization; monitoring and evaluation; and knowledge management. The position will also support Division leadership in external engagement, donor collaboration and strategic partnerships to ensure leveraged and synergistic use of funds across global health and expedite the impact of research on development, testing and deployment of new products and technologies. The Coordinator will provide support to and coordinate with a range of technical professionals with expertise spanning the breadth of product discovery, clinical trials, regulatory approval, introduction, and real impact in the countries where USAID and PEPFAR implement HIV prevention programs.

The Portfolio Coordinator will receive technical direction from the Senior Advisor for Strategic Engagement and Operations and serve as an important member of the Research Division within the Front Office. The Coordinator will support integrated planning across the research portfolio, help ensure efficient management processes, and facilitate regular communication and close collaboration between the variety of projects and partners involved in various research activities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

D. Essential Duties and Responsibilities

The Coordinator will be responsible for supporting continual improvements to the processes and tools through which research activities are strategized, prioritized, managed, monitored, and reported. The Coordinator will also support the Division to implement change management efforts and facilitate seamless coordination between the OHA Research Division, implementing partners, other Divisions within OHA, and other GH offices and USG agencies. These include helping to improve the planning processes across research activities, supporting collaborations on specific high-yield opportunities, and facilitating information sharing between research projects, GH offices and implementing partners.

The Coordinator will work closely with the Research Division Chief, the Senior Advisor for Strategic Engagement and Operations, Branch Chiefs, project management teams and technical advisors for a variety of research activities, communicating with numerous and diverse stakeholders, and strengthening linkages across OHA research portfolios as well as with other ongoing research activities at USAID/Washington and in the field. The Coordinator will receive technical guidance from the Senior Advisor as his/her point of contact (POC).

Specific responsibilities may include but not be limited to the following:

  1. Develop and promote the implementation of standardized research portfolio management tools and processes
  • Support the Research Division Chief, Senior Advisor, Branch Chiefs, project management teams, and technical advisors in efficient coordination of OHA-funded programs
  • Contribute to technical guidance on the development and implementation of tools, documents and processes for portfolio-level strategic planning, program implementation, and financial monitoring and ensure tools and processes are consistently used and followed
  • Support staff in maintaining up-to-date programmatic and budget databases
  • Support the Senior Advisor and Division Chief in research strategy planning, reviews, presentations and briefing documents
  • Facilitate and provide advice to enable programmatic and fiscal oversight of OHA research portfolio and carry out relevant monitoring, evaluation and learning (MEL) activities
  • Support in the analysis and synthesis of data for the Research Report to Congress and Research, Survey and Surveillance (SaSR) tracking, and respond to internal and external requests and other taskers on OHA research
  • Provide support in program and portfolio re-design efforts
  • Facilitate harmonized planning and strategic linkages of activities across the research portfolio and their alignment with larger PEPFAR and broader development assistance programs
  1. Ensure timely application of scientific, technical and programmatic data for sound portfolio decision-making
  • Facilitate availability of relevant scientific, technical and programmatic information for research portfolio planning and revisions
  • Conduct periodic literature reviews, maintain relevant data libraries, and support data visualization and analysis to inform decision-making
  • Facilitate cross-cutting research translation and utilization as well as knowledge management
  • Provide support in organizing strategic consultations, technical groups, interagency engagements, and project advisory committees
  • Support the Division Chief, Senior Advisor and Branch Chiefs in strategic discussions, consultations and fiscal planning
  • Support the timely application of scientific developments and expert committee recommendations to inform strategic portfolio revisions and research program management decisions
  1. Facilitate optimal integration of OHA research with PEPFAR programs and Agency priorities
  • Support efforts toward strategic alignment of OHA research within the context of changing Agency and PEPFAR programmatic priorities including promotion of implementation science approaches where applicable
  • Provide substantive input and support into Bureau-wide research coordination processes
  • Facilitate outreach and education to field Missions for the introduction of new products, technologies, and program approaches
  1. Support OHA Research leadership to enhance partnerships, collaborations and program efficiency
  • Support the Division leadership on coordination and collaboration across the portfolio
  • Support technical and management teams to promote strategic partnerships and leveraging of key resources
  • Provide support, structure, and coordination on external engagement efforts with USG sister agencies, donors, foundations, multilateral organizations and the private sector
  • Support Research Division leadership to institute standard operating procedures (SOPs) for efficient program and change management strategies

Professional Development

  • Participate in professional continuing education, skills training and professional meetings to enhance relevant technical skills and career development
  • Complete and execute an Individual Learning and Training Plan and Annual Work Plan

 E. Minimum Qualification Requirements

  • Master’s degree and a minimum of 3 years of relevant experience, OR, Bachelor’s degree and a minimum of 5 years relevant experience or equivalent combination of education and experience.
  • At least 3 years of professional experience with one or two public health technical disciplines (such as HIV/AIDS, Health Systems Strengthening, Family Planning, and Reproductive Health, etc.); job duties/responsibilities generally related to PD requirements.
  • Experience in program planning, management and implementation, including experience in international or resource-poor settings and experience with HIV/AIDS programs
  • High degree of judgment, maturity, ingenuity and originality to interpret strategy, analyze, develop and present work and to monitor and evaluate the implementation of programs
  • Demonstrated leadership and group facilitation skills
  • Demonstrated experience working with a range of development partners, including donors, private foundations and civil society
  • Demonstrated knowledge of internal processes within USG and other health sector development partners (e.g., PEPFAR and USAID priorities, decision-making mechanisms, and financial management processes)
  • Experience with global health partnerships and disease-specific initiatives
  • Strong interpersonal communication and written and oral communication skills, and the ability to work with diverse teams
  • Strong teamwork, multi-stakeholder collaboration and coordination skills
  • Ability to read, analyze, and interpret research/scientific literature and data
  • Ability to effectively and creatively present information and respond to questions from groups of managers, clients, and customers
  • Experience with summarizing and assessing technical and financial data and presenting summary briefing material to senior staff
  • Proficiency with Microsoft Office, Google, and other standard office systems
  • Experience with or willingness to learn Data Visualization software (Tableau, google charts, etc.)
  • Ability to travel internationally
  • US citizenship required

 F. Clearance Required

  • Facility Access (required), and the possibility to obtain and maintain a secret security clearance.

Credence Management Solutions, LLC and Public Health Institute are Equal Opportunity Employers.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability.

This position described in this announcement falls under a contract with USAID, and therefore is subject to the provisions put forward in OMB Circular A-76 which prohibit contractors from performing inherently governmental functions.  Specifically, TPs placed in USAID positions will not perform inherently governmental functions, nor supervise any employees other than the contractor’s own staff, nor make final decisions or sign documents that commit the U.S. Government.

Please note: The Public Health Institute (PHI) and its partner, Credence Management Solutions, are both employers for the Global Health Technical Professionals (GHTP) project which provides expertise in support of USAID global health programs. The hiring of this position will be through the PHI and as such the selected person will become a PHI employee. Your applicant data will be shared with both organizations.


The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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