Senior Financial Analyst for Indirect Cost

Posting Number: #1568

Position Title: Senior Financial Analyst for Indirect Cost

Closing Date: Until Filled

Location: Remote, USA

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.


Position Summary

The Senior Financial Analyst for Indirect Cost provides in-depth cost analysis and support for Facilities & Administrative (F&A), also known as Indirect Cost (IDC), rate proposal preparation, and related activities.

Full salary range for this position: $73,813 to $107,089 per year. The typical hiring range for this position is from $73,813 (minimum) to $90,451 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Employment Type: Full Time


Essential Duties & Responsibilities

Primary Duties and Responsibilities

  • Assist the Chief Financial Officer and the Controller and Director of Reporting with the annual creation and evaluation of the Indirect Cost (IDC) proposal model. Collect information from department heads, develop it, and then load it into the model as directed by the Controller.
  • Review the system-calculated IDC recovery amount and address any IDC gap as identified.
  • Analyze on monthly bases the cost allocation between IDC rates and create necessary adjustments.
  • Responsible for PeopleSoft funds distribution, award fee, and program support setup.
  • Analyze and review the program revenue share agreements between PHI Central Administration and PHI programs, and ensure such revenue is transferred on time per the agreement.
  • Responsible for PeopleSoft data maintenance: including project status and Chatfield attributes.
  • Prepare and respond to government-related financial surveys.
  • Review inter-program Activities (IPAs) and process and Journal entries.
  • Based on the information that is included in the Peoplesoft commitment control, make future analyses of secured IDC recovery.
  • Work with Development and Bid & Proposal Departments to assess the sufficiency of IDC recovery for funds that are in the pipeline.
  • Continuously review the Uniform Guidance regulation by attending training and assess if any changes affect PHI’s IDC recovery.
  • Thoroughly understand the IDC recovery process of PHI and make periodic presentations to program and administrative staff.

Other Duties

  • Process payroll reclass data and update PeopleSoft project status.
  • Assist the deputy controller in the annual audit and 990 tax filing.
  • Responsible for property local sales tax and property tax filing (457L).
  • Perform other duties as assigned.


Minimum Qualifications

  • At least 4 years of experience as a Financial Analyst or IDC Analyst.
  • Bachelor’s degree with a major or concentration in accounting, finance, or other quantitative fields; or substitute with four additional years of relevant experience.

Other Qualifications

  • Strong analytical skills and ability to analyze detail while understanding the big picture.
  • Capability to assess relevant data and develop effective and practical solutions to complex problems.
  • Knowledge and experience with state and federal government requirements, including knowledge of OMB circular, grants administration, and accounting (including direct and indirect cost allocation).
  • Some experience with federal audit and compliance requirements for non-profits preferred.
  • Broad understanding of general ledger account analysis.
  • Excellent written, verbal, and interpersonal communication.
  • Ability to deal with broad and diverse constituencies with customer service orientation and skills.
  • Demonstrated ability to communicate and interact effectively with others in all types of situations.
  • Ability to work independently with little supervision and manage multiple tasks simultaneously.
  • Proficient in the use of Microsoft Office, with excellent skills in Excel. Microsoft Access skills are preferred.
  • Familiar with Enterprise Resource Planning (ERP) software. PeopleSoft preferred.



This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.



Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser:

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at


To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at

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