Menu

Special Advisor I – Compliance and Internal Controls

Posting Number: #1629

Position Title: Special Advisor I - Compliance and Internal Controls

Closing Date: Until Filled

Location: Remote, USA

Apply Here

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

 

Position Summary

The Special Advisor I – Compliance and Internal Controls, will have day-to-day responsibility for the compliance monitoring and education of PHI’s growing portfolio of sub-recipients, including planning and performing remote and in-person site visits. In collaboration with PHI Programs, the Grants and Contracts Department (G&C), Office of Research Administration and Agreements (ORAA), and Finance Department, this position will continuously refine and implement a risk-based monitoring approach consistent with applicable Federal, State, and other donor rules and regulations, identifying compliance gaps where they may exist, and offering actionable recommendations for remediation.

The Special Advisor I – Compliance and Internal Controls, will also serve as a compliance resource within PHI and will be called upon to provide compliance guidance to PHI programs and departments. As a compliance resource, this position will also plan, develop, and facilitate trainings for PHI staff, programs, and sub-recipients on compliance-related topics.

This is a remote position that will report to the VPPHI Compliance and Ethics.

Full salary range for this position: $114,580 to $175,736 per year. The typical hiring range for this position is from $114,580 (minimum) to $145,158 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Employment Type: Full Time

 

Essential Duties & Responsibilities

Subrecipient Monitoring Oversight and Planning

  • Provide inputs to PHI’s approach to subrecipient monitoring and responsible for annually updating the sub-award management procedures manual.
  • Develop materials for, update, and manage the sub-award management toolkit/resource library.

Planning and Implementing Sub-Recipient Site Visits

  • Refine PHI’s existing framework for selecting sub-recipients for site visits. Coordinate within PHI to develop an annual site visit monitoring plan that is appropriate for the compliance risk profile of PHI.
  • Undertake remote and in-person sub-recipient site visits within the United States and, to a lesser extent, internationally, as needed. Perform site visit monitoring consistent with PHI’s site visit protocols. Update protocols at least annually.
  • Apply expertise in 2 CFR 200, Federal, State, and/or other applicable donor regulations, to identify sub-recipient compliance gaps and offer specific and actionable recommendations, with the aim of reducing compliance risk to the sub-recipient and PHI.
  • Draft timely and concise descriptive reports for PHI management and sub-recipient review.
  • Debrief PHI management and sub-recipient staff on compliance review findings and associated recommendations.
  • As appropriate, follow-up with sub-recipients and monitor the implementation of corrective actions.
  • Escalate significant risks to the attention of PHI Senior Management, as appropriate.

Cross-department Compliance Support and Education

  • Serve as a compliance expert and resource to PHI Central departments and PHI programs. On an as-needed basis, provide input on compliance questions and proactively seek to identify, and assist in the remediation of, compliance risks within the organization.
  • Develop and facilitate compliance trainings for diverse audiences, including PHI Central departments, program staff and sub-recipients.
  • Develop a library of compliance resources, including operational templates for sub-recipient use, training videos, and other compliance capacity building tools.
  • Provide input on sub-recipient-related policy and procedure updates.
  • Undertake targeted internal reviews of functions within PHI Central, including assessing the efficacy of sub-recipient pre-award risk assessments, routine invoice monitoring, statutory reporting, and other functions, as directed by the position’s supervisor.
  • Undertake internal investigations on an as-needed basis.

Perform other related duties as assigned.

 

Minimum Qualifications

  • Master’s degree and 13 years of related experience or bachelor’s degree and 15 years of related experience to include:

Other Qualifications

  • At least ten years of compliance-related professional experience, including extensive audit and/or site visit experience. At least five years of experience independently undertaking site visits (or equivalent assurance exercises) is essential.
  • At least five years of experience developing and facilitating classroom-style compliance trainings for audiences of varying sizes and seniority.
  • Functional expertise in 2 CFR 200 Uniform Administrative Requirements, including non-profit cost principles is necessary.
  • Audit and monitoring experience with non-profit organizations is ideal.
  • Expertise in the Federal Acquisition Regulations (FAR) is highly desirable, but not required.
  • Experience in domestic or international donor-funded program implementation is highly desirable.
  • Knowledge of COSO enterprise risk management framework.
  • Advanced written, verbal, and interpersonal communications; advanced ability to deal with broad and diverse constituencies with advanced customer service orientation and skills.
  • Advanced organizational and presentation skills.
  • Ability to work collaboratively in a team environment as well independently.
  • Good computer skills including proficiency in MS Word, Excel, and PowerPoint.
  • Certified Internal Auditor (CIA) and/or Certified Fraud Examiner (CFE) certifications are preferred.

 

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

 

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

 

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

#LI-REMOTE

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

Find out more about the benefits of working at PHI.

Rise Up girl leaders

Close

We Are All Public Health

When we are all public health, a healthier, more equitable world is within our reach. In our 2022 annual report, we share some of the unique roles we each play in making public health stronger, reach farther and connect better.

Read our 2022 Annual Report

Continue to PHI.org