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Sr. HR Generalist and EEO Compliance Specialist

Posting Number: #1220

Position Title: Sr. HR Generalist and EEO Compliance Specialist

Closing Date: Until Filled

Location: Remote

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

Under direction from the Deputy Director Human Resources, this position provides human resources support to the organization. Primary responsibilities include: EEO compliance, affirmative action plan development and monitoring, employee engagement, and employee relations.

This position is currently remote. Candidates in the San Francisco Bay Area are preferred.

Pay: $77,939 to $115,192 per year. The salary range for this position is $77,939 to $115,192 based on 100% FTE. The starting pay is determined based on the candidate’s knowledge, skills and experience.

Essential Duties & Responsibilities

  • Lead for PHI Affirmative Action Efforts. Develop and maintain functional Affirmative Action Plans including availability modeling, AAP narratives, reporting and Impact Ratio Analysis.
  • Monitor AAP to ensure all required compliance reports are completed timely, and that all records are maintained in accordance with regulations and PHI’s record retention guidelines.
  • Analyze workforce data to help drive improvements in representation and company culture, including Impact Ratio Analysis (IRA) or Adverse Impact.
  • In partnership with cross-functional teams serves as primary support for OFCCP/EEOC audits, creating internal audit plans and programs of corrective action to ensure readiness for Office of Federal Contract Compliance.
  • Manage communication with the EEOC, OFCCP, Labor Commission or other agencies regarding discrimination charges and inquiries. Serve as primary PHI contact with the agencies, compile data and information to respond to claims/charges, consulting with PHI legal counsel as appropriate.
  • Lead the process for complying with Legal/Bulletin boards with support from teammates.
  • Provide guidance and counsel to all levels of management and internal staff on matters related to Equal Employment Opportunity and Affirmative Action.
  • Partner with Recruitment/Talent Acquisition team to identify strategies in attracting, retaining and developing a diverse workforce.
  • Monitor the compliance of certain HR processes, specifically relating to personnel records, termination process, I-9 verification process, and state and federal posting requirements.
  • Develop and deliver compliance training to Recruitment, Managers and Executive Leadership to drive effective compliance with government regulations relating to recruitment, selection, and onboarding.
  • May assist with compensation analysis and approving promotions and salary actions.
  • Collaborate on the revision of and implementation of HR policies included in the Employee Handbook. Work in conjunction with HR team to assure consistency in administration of HR policies and procedures respective to their functional areas.
  • Lead the organization’s employee engagement efforts. Conduct and analyze periodic engagement surveys including implementing organizational changes resulting from the feedback. Work in coordination with the social committee and Racial Equity Diversity Inclusion committee to plan periodic organization-wide events.
  • Provide guidance and approval to managers regarding layoffs and other terminations and conduct disparate impact analyses as needed.
  • Provide guidance to managers regarding performance management. Assist managers with writing warning letters and performance improvement plans.
  • Participate in resolution of employee relations issues, including counseling employees and managers, problem resolution, conflict management, and conducting thorough and objective investigations. Provide guidance to managers and supervisors regarding employee relations topics.
  • Identify opportunities to improve HR procedures and implement workflow and automation as needed.
  • Participate in other special HR projects and other assignments as needed.

Qualifications

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications

  • Minimum five (5) years of experience in professional human resources positions, which should include at least two (2) years’ experience implementing Equal Employment Opportunity and Affirmative Action programs for a federal contractor: conducting Affirmative Action Plan (AAP) availability modeling, AAP monitoring, AAP narratives, reporting and Impact Ratio Analysis.
  • Expert knowledge in understanding EEO/Affirmative Action laws and compliance obligations for federal contractors.
  • Bachelor’s degree is required, or substitute with four additional years of related experience.

Preferred Qualifications

  • Advanced skills in Microsoft Office – Word, PowerPoint and Excel – creating pivot tables, v-lookups and other data manipulation and data analysis. Advanced analytical skills: experience analyzing data, identifying trends, and presenting to leadership.
  • Experience conducting internal HR investigations and interacting with EEOC, OFCCP, Labor Commission or other agencies regarding discrimination charges and inquiries.
  • Experience in a wide variety of generalist functions, which should include several of the following areas: performance management, compensation, learning and development, consulting with managers on HR issues, employee relations, writing HR policies, employee engagement, leaves of absence management.
  • Excellent knowledge of employment laws, especially in California, and ability to interpret and apply laws, regulations, policy.
  • Experience designing employee engagement programs.
  • Excellent oral and written communication skills.
  • Good consulting skills to consult with managers regarding HR issues.
  • Good counseling skills to handle employee relations issues and ability to empathize with individuals at all levels.
  • Good interpersonal skills, including conflict management.
  • Ability to lead HR projects with minimal supervision.
  • Human Resources or training certification preferred (PHR, SPHR, SHRM-CP/SCP).

 

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

Find out more about the benefits of working at PHI.

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TTH volunteers, United Against COVID

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