Associate Vice President of Programs

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

PHI was distinguished as one of the top 50 “Best Non-Profit Organizations to Work For” by the Non-Profit Times in a national search.

Position Summary

The Associate Vice President of Programs (AVP) provides day-to-day leadership and management to support the growth, success, and impact of PHI programs and works to strengthen and enhance PHI’s services as a best-in-class implementing partner and fiscal sponsor.

The AVP will provide leadership and coordination to advance key PHI objectives to attract, onboard, and retain new PHI fiscally sponsored programs and Principal Investigators and Program Directors (PI/PDs), and support the design and creation of new PHI-led programs, diversifying the PHI program portfolio in line with PHI’s mission, and to advance PHI’s racial equity, diversity, and inclusion (REDI) goals. In coordination with PHI Executive Leadership and members of Senior Staff the AVP will work to expand funding and development opportunities for both PHI-fiscally sponsored and PHI-led programs; and promote coordination and synergy across all PHI programs and leaders in support of PHI’s mission, vision, and Strategic Framework priorities. As assigned by the Chief Programs, Policy, and Government Relations Officer (CPPGRO), the AVP will supervise and support identified credentialed PI/PDs and PHI programs; serve as the supervisor of record for PHI program staff as needed; and will represent and support PHI programs with external partners.

The AVP must be able to work effectively across multiple central departments and research programs to support responsible business growth, guide compliance and generally bring exceptional problem solving and enthusiasm to a range of operational challenges.

This position reports to the CPPGRO.

This can be a remote position, but preference will be given to candidates who are based in Sacramento or Oakland, California, due to PHI’s office locations. Exceptional candidates outside these areas will be considered. The position is expected to work core business hours in the Pacific Time zone, and must be able to travel to regular meetings in Oakland or Sacramento, CA.

Full salary range for this position: $171,079 to $269,792 per year. The typical hiring range for this position is from $171,079 (minimum) to $220,436 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Essential Duties & Responsibilities

• Contribute to the development and implementation of overall PHI strategy for PHI programs including identifying areas of strategic growth in terms of program type and technical area and conducting outreach to potential programs/PIs.
• Provide day-to-day oversight of the process to review and approve prospective new programs and provide final recommendations to the CPPGRO for which programs join PHI.
• Update and oversee a process to establish and/or onboard approved new programs, including coordinating with PHI Central departments.
• Contribute to the development and execution of Fiscal Sponsorship Agreements as part of program onboarding.
• Provide recommendations to the CPPGRO for the pipeline of potential PIs for PHI programs.
• Manage PHI credentialing process and staff the PHI Credentialing Committee to review and screen all proposed and incoming PI/PDs.
• In partnership with the CPPGRO and AVP of Research Programs, supervise identified PI/PDs and program staff to provide direction, guidance, and support across all critical program areas.
• Serve as the supervisor of record for PHI program staff as needed.
• In coordination with Human Resources and the CPPGRO contribute to the annual review process for PI/PDs and programs.
• In coordination with the CPPGRO, serve as liaison to support PHI programs during complex and sensitive program transitions, including leadership changes, coordinating, and liaising as appropriate between program staff, internal operational departments, and with key external partners including funders.
• In partnership with the CPPGRO and the AVP Development, attract, develop, coach, and retain high-performing PI/PDs, empowering them to perform responsibly and effectively, and to sustain and grow their program portfolio.
• Identify PI/PDs and key program staff with potential for further development or other talent development support in consultation with CEO, CPPGRO, HR, and PHI management.
• Identify collaboration opportunities among PHI programs and facilitate connections accordingly.
• Identify potential threats to PHI program administration and coordinate with the SVP Compliance and Ethics as appropriate to mitigate program or organizational risks.
• Stay current in relation to changing grant standards and proposal guidelines and communicate relevant information to stakeholders including PI/PDs, Development, Bid & Proposals, and Grants & Contracts respectively.
• Collaborate with the other PHI Central colleagues related to program implementation and award management to ensure coordination and clarity.
• Travel approximately 20% of the time.
• Perform other duties as required or assigned.

Minimum Qualifications

• At least 12 years of related public health experience and/or non-profit/government experience including 7 years as a manager.
• Bachelor’s degree, or substitute with four additional years of related experience.

Other Qualifications

• Demonstrated experience supervising staff and advancing organizational priorities.
• Experience in strategic planning, project management and budget management.
• Experience leading, cultivating, and developing complex program partnerships.
• Decision Making: Superb leadership and management skills. Ability to make decisions with significant, broad implications for the management and operations of a major department or multiple departments.
• Problem Solving: Ability to address problems that are broad, complex, and abstract, often involving organization-wide issues and requiring substantial creativity, resourcefulness, staff engagement, negotiation, and diplomacy to develop solutions.
• Intrinsic Motivation: Ability to set direction and vision for a major organizational area. Establishes priorities, develops policies, and allocates resources.
• Written Communications: Ability to communicate complex information effectively in writing to all levels of staff, management, and external partners across functional areas.
• Oral Communications: Ability to verbally communicate complex concepts and address sensitive situations, resolve conflicts, negotiate, and motivate.
• Knowledge: Ability to demonstrate broad and comprehensive knowledge of theories, concepts, practices, and policies with the ability to use them in complex and/or unprecedented situations across multiple functional areas.
• Health Equity Focus: Deep understanding of core social and economic constructs and how they impact health. This may include understanding of health, gender, and racial equity, economic justice, environmental justice and climate change, social determinants of health, and the root causes of institutional and structural racism.
• REDI Focus: Commitment to centering Black voices and voices of indigenous and people of color (BIPOC) within public health or healthcare, and ability to include lived experience and perspectives in dismantling Anti-Blackness and other forms of racism.
• Teamwork: Successful track record demonstrating ability to lead collaborative teams.
• Customer Service: Ability to lead operational initiatives to meet or exceed customer service standards and expectations in assigned unit(s) and/or across multiple areas in a timely and respectful manner.
• Grant Management: Experience with State and Federal grants activities, award management, and central office oversight/management.
• Technical Skills: Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis, and maintain databases.
• Proven ability to develop and maintain effective internal and external relationships with representatives of various sectors, including the funders and/or government agency representatives.
• Ability to represent an organization before a variety of diverse audiences and in a wide range of situations.
• Strong organizational skills and ability to multi-task and deal effectively with multiple time-sensitive priorities.
• Exceptional emotional intelligence skills.
• Ability to utilize data analytics and tools for planning and budget scenario
• Creative and strategic thinker and anticipatory problem solver.
• Demonstrated experience with the application of policies, systems, and compliance in the context of program management and implementation.
• Ability to travel approximately 20% of the

Preferred Qualifications

• Experience working with fiscal sponsors.
• Proficiency in a second language.
• Graduate degree in a related field and/or related advanced certifications.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

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We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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