Cancer Registry Data Associate

Posting Number: #1805

Position Title: Cancer Registry Data Associate

Closing Date: Until Filled

Location: Sacramento, CA (Hybrid)

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

PHI was distinguished as one of the top 50 “Best Non-Profit Organizations to Work For” by the Non-Profit Times in a national search.


Position Summary

The Cancer Registry Data Associate (CRDA) is an entry level position.  The CRDA performs casefinding, data collection and follow-back activities.  The CRDA reviews pathology reports in both electronic and paper formats and performs follow back on potential reportable cases.  The incumbent organizes and maintains electronic and paper case files and coordinates the reports sent for the above activities. The CRDA also manages all incoming mail and faxes for their respective regions. This is a high productivity position requiring the screening and coding of a minimum of 1200 pathology reports per month. The incumbent must be able to maintain productivity goals.  A majority of the tasks performed by this position are electronic; therefore, the CRDA is required to understand various computer programs, related processes and procedures and possess the ability to track files electronically.

This is a regular full-time position located in Sacramento, CA. Candidates who can work a hybrid model of remote and in office as needed are preferred, but consideration will be given to candidates who can only work remotely. The work hours for this position are the core business hours 8:00am to 5:00pm in the Pacific time zone.

Full pay range for this position: $27.57 to $39.31 per hour. The typical hiring range for this position is from $27.57 (minimum) to $33.44 (midpoint) per hour. The starting wage is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.


Essential Duties & Responsibilities

  • Analyzes electronic and paper pathology reports to determine reportability according to California Cancer Registry (CCR) standards and inclusion in the casefinding database.
  • Conducts follow-back of potential reportable cases identified during casefinding process through Sonoma (CRM), the electronic follow-back system.
  • Maintains electronic and paper case files undergoing the follow-back process.
  • Tracks responses to follow-back, interprets data received for completeness and dispositions each case appropriately.
  • Analyzes and codes Confidential Morbidity Reports submitted by physician offices and enters the information into the casefinding system according to the current version of the International Classification of Diseases Oncology, and other state and national cancer coding standards.
  • Screen and code a minimum of 1200 pathology reports per month.
  • Verifies physicians, nursing homes, and other contact facilities phone numbers, fax numbers and addresses, updating the Eureka database as needed.
  • Prepares confidential faxes and mailings for death clearance, hospital, and physician casefinding and follow-back.
  • Contacts physician’s offices for additional necessary information and to provide encouragement to improve reporting practices.
  • Assists with the calling, faxing, and mailing for other cancer research projects as needed.
  • Commute to various locations other than the assigned office.
  • Travel overnight to perform field work when needed.
  • Perform other Data Collection Unit activities as assigned.


Minimum Qualifications

  • High School diploma or equivalent.

Other Qualifications

  • 1 year experience working in a hospital, regional, or central registry, demonstrating knowledge of medical terminology and anatomy/physiology preferred.
  • Oncology Data Specialist (ODS) eligible or will become eligible within 12 months of employment is preferred.
  • Knowledge of the International Classification of Diseases for Oncology, Third Edition.
  • Comprehends the California Department of Public Health’s Confidentiality and Security standards and processes confidential information according to the standards.
  • Possesses the ability to perform a wide range of activities in an efficient and organized manner, working both independently and as part of a team in the Data Collection Unit.
  • Ability to work in varied environments and adapt to ongoing technical and operational changes.
  • Ability to periodically work under pressure with changing priorities and short deadlines.
  • Working knowledge of computers and basic computer hardware, using the computer to retrieve and organize information as well as for problem solving and conducting research.
  • Exhibits a knowledge of word processing, spreadsheet software and an acquaintance with other database software.
  • Displays an ability to learn new software programs.
  • Becomes familiar with the cancer disease process and associated reportability and multiple primary rules found in the California Cancer Registry Standards Volume I, Solid Tumor Rules, and the Hematopoietic and Lymphoid Database rules by optimizing the use of all available resources within 12 months of employment.
  • Exhibits strong interpersonal, verbal, and written communication skills.
  • Some college or associate degree is preferred.
  • Must have access to available and reliable transportation and ability to commute to various locations other than the assigned office.
  • Ability to travel overnight to perform field work when required.
  • Must be able to pass the background checks required for this job.



Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.


EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser:

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at


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We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at

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