Communications Assistant

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

PHI was distinguished as one of the top 50 “Best Non-Profit Organizations to Work For” by the Non-Profit Times in a national search.

Position Summary

The mission of the Public Health Institute’s (PHI) Regional Asthma Management & Prevention program (RAMP) is to reduce the burden of asthma with a focus on health equity. Emphasizing both prevention and management, we build capacity, create linkages, and mobilize networks to advocate for policy and systems changes targeting the root causes of asthma disparities.

The Communications Assistant will conduct communications and administrative activities in support of RAMP’s mission, goals, and grant objectives.

This is a remote regular part-time position that is required to work 3.5 hours on average per 2-week pay period (1.75 hours/week). The work hours required for this position are generally below 5 hours per pay period but may exceed 5 hours (2.5 hours/week) occasionally depending on business needs. Generally, the hours can be fulfilled between Monday- Friday, or a combination of weekdays and weekends. Occasionally, the Assistant is required to be available during daytime business hours in the Pacific Time Zone.

Full pay range for this position: $27.57 to $39.31 per hour. The typical hiring range for this position is from $27.57 (minimum) to $33.44 (midpoint) per hour. The starting wage is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Essential Duties & Responsibilities

• Communications: Leads key elements of RAMP’s digital communications, including:
  • Writes content for and manages production of e-newsletter using iContact
  • Writes social media content based on Digest content
  • Updates content of RAMP websites using WordPress
  • Leads some website development work and manages website updates
  • Manages RAMP videos, including some basic editing and uploads to Vimeo
  • Leads troubleshooting of website and other tech issues, as needed, including researching options and making recommendations to RAMP management
  • Trains and supports RAMP staff in website functions, as needed
  • Triages and responds to (when appropriate), general queries and requests from stakeholders and the public
• Administrative support: Undertakes and completes a variety of administrative assignments with independent judgment, including support for meetings and special projects. Examples include data entry, document development and formatting, financial information gathering, and meeting and event planning.
• Performs other duties as assigned.

Minimum Qualifications

• One year of professional work experience in communications, including e-newsletter production and website updates.
• Basic experience with graphic design and communication software (e.g., iContact, Canva, or similar platforms).
• Associate degree, or substitute with two additional years of related experience.

Other Qualifications

• Extensive experience with graphic design and communication software including Adobe Creative Suite, Canva, and web-based communication platforms (e.g., iContact) preferred.
• Front-end web design and development skills such as WordPress.
• Excellent computer skills, including Microsoft Office.
• 2-4 years of administrative experience preferred.
• Strong oral and written communication skills.
• Strong interpersonal skills – ability to communicate and establish effective working relationships with all levels within the organizations, and interact effectively with co-workers, customers, and other stakeholders.
• Ability to make independent decisions following standard policies and procedures and to work independently with limited supervision.
• Ability to function in a fast-paced environment, make simultaneous progress on multiple tasks, and meet deadlines.
• Problem-Solving: ability to identify and resolve problems in a timely manner; ability to develop alternative solutions.
• Ability to exercise initiative, be creative, and be resourceful.
• Must be able to work during daytime business hours in the Pacific Time Zone occasionally when required.
• Bachelor’s degree in Public Health, Communications, Business, or a related field preferred.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

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To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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