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Communications Assistant

Posting Number: #006-24

Position Title: Communications Assistant

Closing Date: Until Filled

Location: Washington, DC

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A. Summary Statement:

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

The Global Health Training, Advisory and Support Contract (GHTASC) delivers effective global health programming to advance the mission of the U.S. Agency for International Development (USAID), Bureau for Global Health (GH) through institutional support and workforce development services from junior, mid-level, senior and expert advisory, and administrative professionals.

 

B. Position Summary:

The Bureau for Global Health is the Agency’s focal point and primary source in providing worldwide leadership, donor coordination, and technical expertise for the global health sector including in child and maternal health and nutrition. The Office of Maternal and Child Health and Nutrition (GH/MCHN) sits within the Bureau for Global Health and serves as the Agency’s technical and policy lead on maternal and newborn health, child health, immunization, nutrition, and WASH with a focus on ending preventable child and maternal deaths.

As described in Preventing Child and Maternal Deaths: A Framework for Action in a Changing World, USAID’s maternal and child survival programs focus on achieving a common vision: A world where all potential contributes to the development of their communities and countries. This strategic approach includes reaching the unreached, primary health care, human resources for health, local partnership, commitment and accountability, and data for decision making.

Further, the Office’s maternal and child nutrition programming is guided by the Global Malnutrition Prevention and Treatment Act (GMPTA) of 2021, which was signed into law on October 19, 2022. This legislation directs the USAID Administrator to: 1) advance targeted and evidenced-based interventions for the prevention and treatment of global malnutrition; and 2) improve coordination of such programs. GMPTA prioritizes targeting vulnerable populations, especially children under 5, and pregnant and lactating women.

The Communications Assistant will be an integral part of the MCHN Strategic Communications and External Engagement Team and will contribute to content creation and support the knowledge management of various communication assets. They will receive day-to-day guidance from the Senior Strategic Communications Advisor/Team Lead and the Communications Advisor.

Employment Type: Full Time

Full pay range for this position is $23.13 to $41.38 per hour, with the starting wage determined based on candidate’s knowledge, skills, experience, as well as budget availability.

 

C. Essential Duties and Responsibilities:

The Communications Assistant will be an integral member of the MCHN Communications Team and will help to shape the Office’s strategic communications approach, including through the regular development of clear, concise, and compelling remarks and written materials. Specifically, the Communications Assistant will be charged with the following:

  • Assist with the development of communications materials, including fact sheets, web pages, and graphics, for an external audience describing USAID’s efforts to prevent child and maternal deaths.
  • Draft Twitter, Facebook, and Instagram content for USAID’s social media channels, including campaigns for key global health days that commemorate and raise awareness among the general public.
  • Conduct comprehensive media monitoring activities to track and analyze relevant news coverage, social media trends, and industry developments for USAID’s maternal and child survival programs.
  • Develop and maintain editorial and content calendars on a weekly and monthly basis to support team collaboration and coordination.
  • Curate and manage a repository of visual assets, including photos, illustrations, graphics, and icons.
  • Facilitate internal knowledge management by maintaining a story bank, compiling leadership quotes, and organizing relevant communications resources to ensure easy accessibility and utilization across the team.
  • Organize and manage folders containing USAID communications and branding resources for technical experts.
  • Submit content pitches and strategically secure inclusion and visibility of program highlights in a variety of USAID newsletters.
  • Format and edit high level documents and presentations for clarity, professionalism, and visual appeal.
  • Help facilitate public outreach events, including symposiums, Congressional briefings, and other large-scale events.
  • Develop and maintain communications and outreach standard operating procedures, templates, and quality control measures to ensure consistency and effectiveness in internal and external messaging.
  • Write meeting minutes and ensure timely follow-up on action items.
  • Aid in data collection and management for various multimedia assets such as stories, videos, and reports.
  • Perform other duties as assigned.

 

D. Qualification Requirements:

Minimum Qualifications:

  • Bachelor’s degree and 1 year of relevant experience, Associate’s degree and 3 years of relevant experience, or High School graduate and 5 years of relevant experience.

Other Qualifications:

  • Experience with social media management and digital communication tools.
  • Strong written and verbal communication skills, with a keen eye for detail.
  • Prior experience in editing and quality control.
  • Familiarity with maternal and child health and nutrition issues preferred.
  • A passion for global health.
  • Ability to work in a fast-paced environment and meet tight deadlines.
  • Strong organizational and multitasking skills.
  • Bachelor’s degree in English, Communications, Journalism, or Public Relations preferred.
  • US citizen or US permanent resident with the ability to obtain and maintain Facility Access Clearance.

 

E. Competencies

  • Innovation: Employee takes initiative to propose new ideas/approaches and demonstrates ability to find new and better ways to accomplish work.
  • Customer Service: Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.
  • Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to ensure obligations are met. Pursues efficiency and effectiveness and adheres to Organization policies and procedures.
  • Interpersonal Skills: Employee demonstrates ability to work in cooperation with others and communicate effectively with co-workers, supervisors, subordinates, clients, and other outside contacts.
  • Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues professional development that is aligned with organizational role, contribution, and goals. Proactively shares knowledge with others to foster learning across the Organization.

 

F. APPLICATION INFORMATION:

Prior to submitting your application your resume must include relevant paid and non-paid experience showing dates held with month, year and hours worked per week for each position. Please ensure that all relevant experience and education is documented on your resume. There is no limitation to resume length; updates to resumes will not be accepted during the interview and selection process.

 

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

 

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

 

This position described in this announcement falls under a contract with the Federal Government, and therefore is subject to the provisions put forward in OMB Circular A-76 which prohibit contractors from performing inherently governmental functions.  Specifically, employees placed in agency positions will not perform inherently governmental functions, nor supervise any personnel other than the contractor’s own staff, nor make final decisions or sign documents that commit the U.S. Government

 

EEO STATEMENT

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA STATEMENT

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

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