Grant Manager (SDMC)

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

PHI was distinguished as one of the top 50 “Best Non-Profit Organizations to Work For” by the Non-Profit Times in a national search.

SUMMARY:

The Children’s Oncology Group (COG), a National Cancer Institute supported clinical trials group, is the world’s largest organization devoted exclusively to childhood and adolescent cancer research. The COG unites more than 10,000 experts in childhood cancer at more than 200 leading children’s hospitals, universities, and cancer centers across North America, Australia, and New Zealand in the fight against childhood cancer. Our goal is to cure all children and adolescents with cancer, reduce the short and long-term complications of cancer treatments, and determine the causes and find ways to prevent childhood cancer.

The Grant Manager will be responsible for various research administrative duties surrounding applications for funding, including preparing administrative and financial sections of COG and Statistical and Data Management (SDMC) grant applications and coordinating with investigators on budget development to ensure timely submission, as well as associated pre- and post-award requests. The Grant Manager will liaise regularly with COG Trial Research Operations and the COG Administration and Finance Departments in support of the federal grant aims and objectives. They will collaborate with the scientific, administrative, and study committees to ensure successful conduct of SDMC research. The position reports directly to the Senior Director of Grants Administration.

This is a regular full-time remote position.

Employment Type: Full Time

Full salary range for this position: $82,124 to $121,378 per year. The typical hiring range for this position is from $82,124 (minimum) to $101,751 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Provide all aspects of pre- & post- award research grant management support to the Principal Investigator(s).
• Assist with the preparation and submission of applications for new funding, including, statistical/biostatistical effort budgeted in incoming subawards, supplements and multi-site budgets and other administrative aspects. Review and understand proposal requirements so that applications are prepared, approved, and submitted by required deadlines.
• Oversee and report on progress towards grant aims and objectives, throughout the year.
• Maintain and track pending awards/applications; track deadlines to ensure proposals are submitted on time; track when grantees need to submit renewals and prepare grant reports as needed.
• Collaborate with the COG Administration and Finance Departments and COG fiscal sponsor to prepare requests for sub-award work orders, including budgets, statement of work, and other administrative forms/requirements to align with the annual Notice of Award. Ensure any follow-up inquiries from COG Administration, Operations and Finance Departments, COG fiscal sponsor, or subawardee institutions are answered and that work orders are issued.
• Perform routine analysis of research related problems, reconcile discrepancies, and compose correspondence. Alert the COG Senior Director of Grants Administration as well as the NCTN Principal Investigator of any pertinent issues and propose and execute solutions.
• Provide analysis of trends and forecasts and recommend actions for optimizing available funds for grants and other funding such as federal supplements or other grant mechanisms.
• Manage grant required meetings.
• Assist with special projects within COG requiring grant management support.
• Remain informed about federal and NIH grants policies, non-profit best practices and state and federal law regarding nonprofit operations.
• Assist with the development and dissemination of accrual reports for NCTN studies.
• Develop and maintain SDMC Investigator guidance documents to communicate Program Guideline expectations.
• Lead process improvement projects, including changes in procedures based on new policies and updates to operations based on organizational needs. Monitor agreed upon project timelines and facilitate adherence to project timelines.
• Manage study data reporting as dictated by NCTN guidelines, into NCTN data archives and Clinicaltrials.gov.
• Serve as back-up for the Statistics administrative staff, as necessary.
• Travel overnight to COG Group Meetings and any other business-related meetings.
• Perform other duties as assigned or requested.

Minimum Qualifications

• 5 years of research grant administration, accounting, budget, financial, or related experience.
• Bachelor’s degree in Health Care Administration, Accounting, Finance, Business or related field, or substitute with 4 additional years of related experience.

Other Qualifications

• 3-5 years’ experience in research administration, including pre-award funding application preparation and post-award administrative management of sponsored projects.
• Experience with National Institutes of Health (NIH) or other federal funding.
• Experience in or knowledge of non-profit accounting, including sophisticated fund and grant accounting, compliance, and reporting, desired.
• Experience as a research program administrator, with clinical trials at multi-sites is preferred.
• Ability to gather, organize, and perform financial analysis assignments with limited supervision, preferred.
• Strong reasoning and analytical skills.
• Proficient in the use of Microsoft Office, especially Microsoft Excel, and common desktop/web applications.
• Ability to handle multiple projects and prioritize projects with short often competing deadlines.
• Excellent verbal and written communication skills.
• Ability to be an effective team player with ability to relate well with others.
• Creative, resourceful, reliable, trustworthy, and discrete.
• Ability to travel overnight to COG Group Meetings and any other business-related meetings.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

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We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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