Grant Project Manager

Posting Number: #1369

Position Title: Grant Project Manager

Closing Date: Until Filled

Location: Remote, USA

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The Children’s Oncology Group (COG) is a National Cancer Institute (NCI) supported clinical trials cooperative group, and the world’s largest organization devoted exclusively to childhood and adolescent cancer research. Clinical research is conducted at more than 200 member institutions, which are leading children’s hospitals, universities, and cancer centers throughout the United States, Canada, Europe, Australia, and New Zealand. COG’s over 9,000 multi-disciplinary cancer researchers, affiliated with the network of member institutions, provide access to state-of-the-art therapies and the collective expertise of world-renowned pediatric specialists to children with cancer, regardless of where they live. Today, more than 90% of 14,000 children and adolescents diagnosed with cancer each year in the US are cared for at Children’s Oncology Group member institutions.

COG is primarily supported through cooperative research grants from the NCI.  COG also receives funding through other federal and non-federal grants, industry contracts and philanthropic partnerships. With offices in Philadelphia, PA (Children’s Hospital of Philadelphia), Monrovia, California (Public Health Institute) and Gainesville, Florida (University of Florida), COG’s overall annual operating budget is approximately $60M.

Toward its mission of improving treatment by increasing cure rates and reducing side effects, the COG currently conducts Phase I, II, and III clinical trials and non-therapeutic biology studies, which enroll approximately 9,000 patients annually. COG’s goal is to cure all children and adolescents with cancer, reduce the short and long-term complications of cancer treatments, and determine the causes and find ways to prevent childhood cancer.

An overarching principle of the COG is to ensure that the organization’s infrastructure is optimized to maximize the potential for research that improves the outcome for every successive generation of children with cancer.

Position Summary

The Grant Project Manager will be responsible for various research administrative duties surrounding applications for funding, including preparing administrative and financial sections of COG and NCORP grant applications and coordinating with investigators on budget development to ensure timely submission, as well as associated pre- and post-award requests. The Grant Project Manager will liaise regularly with COG Trial Operations and the COG Administration and Finance Departments in support of the federal grant aims and objectives. They will collaborate with the scientific, administrative, and study committees to ensure successful conduct of NCORP research. The position reports directly to the COG NCORP Research Base Program Administrator/ Director of Research Operations as well as the NCORP Principal Investigator.

Pay: $77,939 to $96,566 per year. The typical hiring range for this position is $77,939 to $96,566 based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, and experience.

Employment Type: Full Time

Essential Duties & Responsibilities

  • Provide all aspects of pre- & post- award research grant management support to the Principal Investigator(s).
  • Assist with the preparation and submission of applications for new funding, including multi-site budgets and other administrative aspects. Review and understand proposal requirements so that applications are prepared, approved, and submitted by required deadlines.
  • Oversee and report on progress towards grant aims and objectives, throughout the year.
  • Maintain and track pending awards/applications; track deadlines to ensure proposals are submitted on time; track when grantees need to submit renewals and prepare grant reports as needed.
  • Collaborate with the COG Administration and Finance Departments and COG fiscal sponsor to prepare requests for sub-award work orders, including budgets, statement of work, and other administrative forms/requirements to align with the annual Notice of Award. Ensure any follow-up inquiries from COG Administration and Finance Departments, COG fiscal sponsor, or subawardee institutions are answered and that work orders are issued.
  • Perform routine analysis of research related problems, reconcile discrepancies, and compose correspondence. Alert the COG NCORP and NCTN Operations and Data Center Director as well as the NCORP Principal Investigator of any pertinent issues and propose and execute solutions.
  • Provide analysis of trends and forecasts and recommend actions for optimizing available funds for grants and other funding such as federal supplements or other grant mechanisms.
  • Manage grant required meetings.
  • Assist with special projects within COG requiring grant management support.
  • Remain informed about federal and NIH grants policies, non-profit best practices and state and federal law regarding nonprofit operations.
  • Assist with the development and dissemination of accrual reports for NCORP studies.
  • Develop and maintain NCORP Investigator guidance documents to communicate Program Guideline expectations.
  • Lead process improvement projects, including changes in procedures based on new policies and updates to operations based on organizational needs. Monitor agreed upon project timelines and facilitate adherence to project timelines.
  • Perform other duties as assigned or requested.

Minimum Qualifications

  • Minimum 5 years of research grant administration, accounting, budget, or financial experience.
  • 3-5 years’ experience in research administration, including pre-award funding application preparation and post-award administrative management of sponsored projects.
  • Experience with National Institutes of Health (NIH) or other federal funding.
  • Experience in or knowledge of non-profit accounting, including sophisticated fund and grant accounting, compliance, and reporting, desired.
  • Bachelor’s degree in Health Care Administration, Accounting, Finance, Business or related field is required, or substitute with 4 additional years of related experience.

Other Qualifications

  • Ability to gather, organize, and perform financial analysis assignments with limited supervision, preferred.
  • Strong reasoning and analytical skills.
  • Proficient in the use of Microsoft Office, especially Microsoft Excel, and common desktop/web applications.
  • Ability to handle multiple projects and prioritize projects with short deadlines.
  • Excellent verbal and written communication skills.
  • Ability to be an effective team player with ability to relate well with others.
  • Creative, resourceful, reliable, trustworthy, and discrete.
  • Experience as a research program administrator, with clinical trials at multi-sites is preferred.



This position is classified as exempt based on the job duties. However, based on the FTE and salary level of the employee, the employee may be classified as nonexempt.



Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

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