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Grant Project Manager

Posting Number: #1291

Position Title: Grant Project Manager

Closing Date: Until Filled

Location: Los Angeles, CA; Monrovia, CA; Remote

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally and internationally. PHI was distinguished as one of the top 50 “Best Non-profit Organizations to Work For” by the Non-Profit Times in a national search.

Program Summary

The Children’s Oncology Group (COG), a project of PHI, is a National Cancer Institute (NCI) supported clinical trials cooperative group, and the world’s largest organization devoted exclusively to childhood and adolescent cancer research. Clinical research is conducted at more than 200 member institutions, which are leading children’s hospitals, universities, and cancer centers throughout the United States, Canada, Europe, Australia, and New Zealand. COG’s over 9,000 multi-disciplinary cancer researchers, affiliated with the network of member institutions, provide access to state-of-the-art therapies and the collective expertise of world-renowned pediatric specialists to children with cancer, regardless of where they live. Today, more than 90% of 14,000 children and adolescents diagnosed with cancer each year in the US are cared for at Children’s Oncology Group member institutions.

COG is primarily supported through cooperative research grants from the NCI.  COG also receives funding through other federal and non-federal grants, industry contracts, and philanthropic partnerships. With offices in Philadelphia, PA (Children’s Hospital of Philadelphia), Monrovia, California (Public Health Institute), and Gainesville, Florida (University of Florida), COG’s overall annual operating budget is approximately $60M.

Toward its mission of improving treatment by increasing cure rates and reducing side effects, the COG currently conducts Phase I, II, and III clinical trials and non-therapeutic biology studies, which enroll approximately 9,000 patients annually. COG’s goal is to cure all children and adolescents with cancer, reduce the short and long-term complications of cancer treatments, determine the causes and find ways to prevent childhood cancer.

An overarching principle of the COG is to ensure that the organization’s infrastructure is optimized to maximize the potential for research that improves the outcome for every successive generation of children with cancer.

Position Summary

The Grant Project Manager will be responsible for various research administrative duties surrounding applications for funding, including preparing administrative and financial sections of COG and Pediatric Early Phase Clinical Trials Network (PEP-CTN) grant applications and coordinating with investigators on budget development to ensure timely submission, as well as associated post-award requests. In addition, the Grant Project Manager will coordinate activities with the participating consortium institutions, including institutional performance metrics monitoring, consortia leadership management, and administrative duties in support of the federal grant aims and objectives. The Grant Project Manager is part of COG clinical trials operations and will liaise regularly with the COG Administration and Finance Departments. The position reports directly to the Executive Director of Data Operations as well as the grant Principal Investigator(s).

Pay: $77,939 to $96,566 per year. The typical hiring range for this position is $77,939 to $96,566 based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, and experience.

Employment Type: Full Time

Essential Duties & Responsibilities

  • Provide all aspects of pre- & post-award research grant management support to the Principal Investigator(s).
  • Assist with the preparation and submission of applications for new funding, including multi-site budgets and other administrative aspects. Review and understand proposal requirements so that applications are prepared, approved, and submitted by required deadlines.
  • Direct consortia institutional performance reviews and reporting, including performance metrics reporting, adherence to quality assurance standards, and course correction activities.
  • Oversee and report on progress towards grant aims and objectives, throughout the year.
  • Manage consortia institution participation and institutional re-competition as directed per the grant.
  • Maintain and track pending awards/applications; track deadlines to ensure proposals are submitted on time; track when grantees need to submit renewals and prepare grant reports as needed.
  • Collaborate with the COG Administration and Finance Departments and COG fiscal sponsor to prepare requests for sub-award work orders, including budgets, statements of work, and other administrative forms/requirements to align with the annual Notice of Award. Ensure any follow-up inquiries from COG Administration and Finance Departments, COG fiscal sponsor, or subawardee institutions are answered and that work orders are issued.
  • Perform routine analysis of research related problems, reconcile discrepancies, and compose correspondence. Alert the COG PEP-CTN Operations and Data Center Director as well as the PEP-CTN Principal Investigator of any pertinent issues and propose and execute solutions.
  • Provide analysis of trends and forecasts and recommend actions for optimizing available funds for grants and other funding such as federal supplements or other grant mechanisms.
  • Manage grant required consortia meetings as outlined in the grant bylaws.
  • Assist with special projects within COG requiring grant management support.
  • Remain informed about federal and NIH grants policies, non-profit best practices, and state and federal law regarding nonprofit operations.
  • Perform other duties as assigned or requested.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications

  • 5 years of experience in research administration, accounting, budget, or financial experience, including experience in pre-award funding application preparation and post-award administrative management of sponsored projects.
  • Experience with National Institutes of Health (NIH) or other federal funding.
  • Bachelor’s degree in Health Care Administration, Accounting, Finance, Business or related field is required, or substitute with 4 additional years of related experience.

Preferred Qualifications

  • Experience in or knowledge of non-profit accounting, including sophisticated fund and grant accounting, compliance, and reporting, desired.
  • Ability to gather, organize, and perform financial analysis assignments with limited supervision, preferred.
  • Strong reasoning and analytical skills.
  • Proficient in the use of Microsoft Office, especially Microsoft Excel, and common desktop/web applications.
  • Ability to handle multiple projects and prioritize projects with short deadlines.
  • Excellent verbal and written communication skills.
  • Ability to be an effective team player with the ability to relate well with others.
  • Creative, resourceful, reliable, trustworthy, and discrete.
  • Familiar with Enterprise Resource Planning (ERP) software. PeopleSoft preferred.
  • Experience as a research program administrator, with clinical trials at multi-sites is preferred

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

 

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

#LI-REMOTE

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

Find out more about the benefits of working at PHI.

TTH volunteers, United Against COVID

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