Program Associate III

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

A program of Public Health Institute (PHI), the Ventura County Coordinating Center (VCCC) is established to support the planning and implementation of the Ventura County Community Information Exchange.

The Program Associate III is responsible for overall operations and implementation of the VCCIE program development. This includes coordinating with subcontractors on their scopes of work and timeline, maintaining an integrated project plan and proactively escalating potential challenges to program leadership. The position will also drive special projects requiring ability to work with executives in partnering organizations in securing partnership, support, and investment in the initiative.   The position will work closely with the Program Director to implement strategy and oversight of the initiative.  This position will also provide limited support to essential proposal development for new awards, grants & contract creation, and vendor engagement.

Candidates must be based in Ventura County, CA and have familiarity with the government and/or social service sectors within Ventura County.

Full salary range for this position: $80,043 to $118,302 per year. The typical hiring range for this position is from $80,043 (minimum) to $99,173 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Employment Type: Full Time

Essential Duties & Responsibilities

• Functions as a member of the leadership team to develop and implement strategic direction of the initiative.
• Works with Program Director to define strategic priorities for design, development, and implementation of the initiative.
• Takes the lead on maintaining the performance monitoring program that will track and manage the consulting teams workplans and deliverables.
• Oversees and manages the integrated project plan for the entire VCCIE Initiative which will include monitoring the activities of the subcontractors and making modifications to the plan as needed.
• Create process flow maps as necessary.
• Ensure program deliverables are on time, within scope and at the required level of quality.
• Work with the Program Director to create development and implementation strategies to expand the initiative.
• Works with the Program Administrator to provide input & organizational skills into the internal program communication and agendas for various committee meetings.
• Works with the program administrator to translate operations team discussions to priorities and next step discussions.
• Assist managing priorities and next steps discussions/processes.
• Provide limited support to essential proposal development for new awards, grants & contract creation, and vendor engagement.
• Support the Program Director on special projects in service of developing new lines of business and/or new client relationships in service of VCCIE expansion.
• Assist in maintaining new business relationships.
• Presents the ongoing project plan to the governance group for updates and guidance.
• Assists in distribution of weekly and monthly updates to program division leads.
• Performs other duties as assigned.

Minimum Qualifications

• Seven years of experience in a related field providing project management, coordination and/or administrative functions.
• Bachelor’s degree in public health, project management, technical or a related field required, or you can substitute with four additional years of related experience.
• Work experience in Ventura county in any aspect of the social service sector.

Other Qualifications

• Strong project management skills.
• Ability to identify and track to project objectives and milestones.
• Experience in performance monitoring programs.
• Experience with community engagement.
• Ability to facilitate meetings, build consensus, and work collaboratively.
• Experience in newsletter and other correspondence preparation.
• Excellent oral and written communication skills.
• Demonstrated presentation skills.
• Extensive experience with Microsoft Excel, Word, PowerPoint, and using the Internet, social media, etc.
• Ability to maintain confidentiality of the sensitive documents/information handled.
• Strong commitment to customer service in multiple venues (phone, email, etc.)
• Ability to oversee and manage work plans.
• Ability to work with all levels of management and staff.
• Excellent organizational skills.
• Strong analytical skills.
• Ability to make independent decisions following standard policies and procedures.
• Ability to handle multiple tasks requiring a high degree of attention to detail.
• Demonstrated diplomatic skills and ability to exercise proper discretion and judgment.
• Ability to work independently with little supervision and good multitasking skills.
• Ability to translate complex ideas and data into clear, easy-to-understand concepts.
• Good change management skills.
• Ability to work as a member of a team.
• Ability to be creative and resourceful.
• Ability to exercise initiative.
• Good website management skills and ability to learn new technologies.
• Must have access to transportation and ability to travel to work in Ventura, CA one to two times a year.
• Familiarity with the government and/or social service sectors within Ventura County.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

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We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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