Program Associate III
Posting Number: #1141
Position Title: Program Associate III
Closing Date: Until Filled
Location: Remote (Folsom, CA)
The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.
CAMI Health, a project of the Public Health Institute (PHI), is looking for an energetic self-starter to join our tight-knit, dynamic team. The Program Associate will coordinate a portion of CAMI Health’s program and project work. Specific responsibilities will be to take a key role in developing and implementing a capacity-strengthening and mentorship program focused on HIV prevention research and development (R&D) with partners in sub-Saharan Africa. Primary activities will include conducting a needs assessment and ecosystem mapping, engaging with external partners to identify and implement capacity-strengthening activities (e.g., trainings and workshops), and providing technical assistance activities. Other responsibilities may include supporting related CAMI Health projects in alignment with our mission to improve the health of women and girls worldwide, as funding allows.
The ideal candidate will be a creative, motivated, and flexible worker who balances effective leadership through the provision of clear direction and support with meaningful collaboration amongst team members. The Program Associate will bring strong organizational and writing skills, experience with capacity-strengthening and adult learning theory/approaches in global settings. The incumbent will also assist with implementation of work plan activities, conduct programmatic and literature reviews, develop communication materials, assist in monitoring program budget, develop and manage relationships with relevant partners, assist in program evaluation and conduct additional program activities as needed. Candidates should be comfortable in a virtual, remote work environment (including use of communications platforms such as Slack, Zoom, Dropbox, GoogleDrive, and Outlook). Applicants should be organized, detail-oriented, adaptable, and able to manage multiple projects and timelines. Good writing and communication skills are essential. Schedule flexibility and ability to travel are also critical given the global nature of CAMI Health’s work.
Our fast-paced work environment is extremely collaborative – investing in the overall impact of the program over individual achievements. Thus, we pride ourselves on fostering a familial work environment with dedicated space for personal growth facilitated by both internal and external mentorship. All CAMI Health staff members assist one another with central program tasks and responsibilities, ranging from administrative (e.g., scheduling calls, taking notes, etc.) to project management. We encourage all team members to take initiative, be proactive communicators, and demonstrate flexibility in aligning daily work with program priorities and needs.
The Program Associate position is remote and anticipated to be 75% FTE (30 hours/week), with potential for 100% FTE (40 hours/week) pending funding. The position should be filled by January 15, 2022.
Essential Duties & Responsibilities
- Program and Project Management and Support
- Implement needs assessments and ecosystem mapping with focus on HIV prevention in sub-Saharan Africa.
- Support the development and implementation of a mentorship program for post-graduate level sub-Saharan African researchers.
- Coordinate and manage activities and timelines related to several of CAMI Health’s core projects, including managing teams of consultants and staff.
- Implement key technical projects, including landscape assessments/literature reviews, survey development and implementation, organizing expert convenings, development of project-related reports, manuscripts, and presentations.
- Participate in and provide logistical support to key project convenings, both virtually and in-person.
- Support other program staff on related projects as needed (e.g., project conceptualization and scope development, process development, project implementation, reporting).
- Develop and oversee consulting agreements.
- Contribute to budget oversight and cost-share tracking.
- Perform other duties as assigned.
- Communications and Strategic Outreach
- Participate in virtual teleconferences across time zones, thus requiring occasional schedule flexibility to be available in the early morning or otherwise outside regular business hours.
- Represent CAMI Health at domestic and international conferences and meetings (note that travel is required for this position and is estimated to be 5-7% FTE).
- Minimum seven (7) years of experience in public health field.
- Experience and interest in HIV prevention, microbicide R&D, women’s health, family planning, and/or STI prevention fields.
- Project experience in sub-Saharan Africa or Global South preferred.
- Strong written communication skills, including technical writing for project documents and creative writing for broader program communications and outreach, and experience using reference citation software.
- Strong public speaking skills.
- Strong interpersonal oral communication skills, including the ability to liaise and build relationships with a range of stakeholders and the ability to proactively and effectively communicate needs, questions, plans, and other updates with team members.
- Ability to work effectively in a remote-work environment, including maintaining consistent availability, prompt responsiveness over multiple virtual communications platforms, and productivity as expected in an office environment.
- Ability to develop, oversee, and manage project workplans.
- Ability to facilitate meetings, build consensus, and work collaboratively.
- Ability to function in a fast-paced environment, make simultaneous progress on multiple tasks, and meet deadlines.
- Ability to identify and resolve problems (both project-related and interpersonal) in a timely manner; ability to develop alternative solutions.
- Ability to travel domestically and internationally as needed.
- Good computer skills including Microsoft Word, Excel, PowerPoint, and internet searches.
- Qualitative and/or quantitative data analysis skills a plus.
- Bachelor’s degree in Public Health or related field is required, or substitute with four additional years of relevant experience.
- Master’s degree is preferred.
FAIR LABOR STANDARDS ACT (FLSA) STATUS
This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.
PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY
Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, effective January 10, 2022, it is a condition of employment for all employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law. Employees starting on or before February 28, 2022 will need to provide proof of full vaccination up to 6 weeks after their start date or apply for an exemption/accommodation within three business days after their start date. Employees starting after February 28, 2022 will need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.
The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.
For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.
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We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.