Deputy Director II

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

PHI was distinguished as one of the top 50 “Best Non-Profit Organizations to Work For” by the Non-Profit Times in a national search.

Position Summary

FACES for the Future Coalition performs four main bodies of work to support the mission of the FACES program: 1) provides technical assistance and oversight for existing FACES for the Future programs, 2) develops new programs in communities of need, 3) standardizes program evaluation and program design, and 4) innovates the FACES program model through curriculum development and program design best practices.

The Deputy Director II provides increased administrative oversight and management as the organization grows, hires, and manages new staff, and supports innovation and fund development of FACES programs in multiple communities in the coming years.

The Deputy Director II works with the Research Program Director II (PI/PD) to provide leadership, management, and oversight of the program. The position assists the PI/PD with managing a variety of program functions and supervising program staff.

This is a regular full-time position.

This position is required to travel approximately 15% of the time to attend in-person meetings in the San Francisco Bay Area and to visit FACES program locations in different states including CA, NM, OR, MI and CO as needed. The FACES for the Future Coalition is based in Oakland, CA. Candidates who reside in the San Francisco Bay Area are preferred, but candidates who are based in other CA regions or outside of California are welcome to apply and will be considered.

Full salary range for this position: $117,559 to $180,305 per year. The typical hiring range for this position is from $117,559 (minimum) to $148,932 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Essential Duties & Responsibilities

• Works with the Program Director to provide leadership and management of the program, including analysis and implementation of priorities, partnerships, and infrastructure needs.
• Identifies and implements project management protocols and practices.
• Oversees program workload, coordinates, and tracks completion of grant objectives.
• Participates in strategic planning and analysis to support program’s growth and development.
• Researches and implements workflow and process improvements.
• Performs risk management planning and crisis management.
• Determines organizational capacity for implementation of new projects and directions.
• Researches new opportunities for program development and communication of program impact.
• Fundraises and writes proposals for funding.
• Supports budgets and expenses for the program.
• Supports strategic planning, financial projections, and budget development.
• Provides post-award management for grants, tracking expenses and providing financial forecasting.
• Ensures all programs are in compliance with contractual obligations and meeting quality standards.
• Prepares budget revisions and amendments for funders and for internal purposes.
• Oversees consultant contracts, subcontracts, and inter-program agreement management.
• Acts as a liaison with PHI Central on contract and accounting issues.
• Monitors and tracks grant activity and progress reports. Oversees financial report completion.
• Oversees vendor accounts, contract negotiations and maintenance contracts.
• Participates in decision-making regarding budget development, allocation, and modifications.
• Supervises program staff (may be entire staff or a group of staff). Acts as a mentor and coach to staff.
• Establishes procedures for managing workload and setting priorities.
• Manages human resources issues for the program, resolving personnel problems and leading the staff hiring processes.
• Supports the Program Director in conducting staff planning, team design, career progression and resource allocation.
• Completes performance evaluations for direct reports and supports supervisors to complete annual performance reviews for their staff.
• Travels to attend in-person meetings and to visit various FACES program sites as needed.
• Performs other duties as assigned.

Minimum Qualifications

• At least 7 years of related experience, including at least 3 years as a manager. Knowledge/experience related to leadership can substitute.
• Bachelor’s degree, or substitute with four additional years of relevant experience.

Other Qualifications

• Experience in project management and prioritization: managing multiple projects, timeline development, tracking and deadlines.
• Experience and skills in staff supervision and leadership.
• Experience working with youth programming, health care systems, education systems and health career pipelines preferred.
• Demonstrated capacity to write grant proposals and manage a varied grant award portfolio.
• Strong research and analytical skills.
• Strategic thinker capable of drafting long-term goals, project timelines, and deliverables.
• Detail oriented and decision-making ability.
• Strong understanding of trauma informed strategies and inclusion of safety net services in program design.
• Curriculum development and innovation of program design.
• Strong problem-solving skills and flexibility.
• Creative and resourceful thinking.
• Excellent written and oral communications skills – able to clearly articulate the FACES mission and activities to a variety of audiences.
• Independent and cooperative worker with strong leadership skills.
• Excellent interpersonal skills with the ability to work with different stakeholder groups including students, funders, educators, and health system representatives.
• Excellent working relationships with individuals, professional groups, and communities.
• Ability to interpret and analyze complex financial information for budget development and management and projections.
• Ability to interpret and connect programmatic and organizational needs to development and resource planning.
• Ability to identify and analyze organizational needs to guide and direct staff to meet program and administrative requirements.
• Risk assessment and management ability: determine, communicate, and execute next steps to prevent/solve problems.
• Master’s Degree preferred.
• Ability to travel to attend in-person meetings and to visit various FACES program sites.
• Must be able to pass background checks required for this job.

HOW TO APPLY

• To apply for this opportunity, submit a cover letter and resume via the application link listed at the top of this advertisement.
• In your cover letter, please describe why you are enthusiastic about this opportunity and why you think you are a good fit for the position.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

#LI-REMOTE

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We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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