Posting Number: #261-21
Position Title: Program Analyst
Closing Date: Until Filled
Location: Washington, DC
A. Position Identification
Position Title: Level I Technical Professional -Program Analyst
Division: USAID Global Health
Department: Office of Population and Reproductive Health, Research, Technology, and Utilization Division
Work Location: Washington, DC
Supervisor’s Title: Deputy Director, GHTP
Work Status: Full-time
Classification: GS 11 Equivalent
Funding Source: Family Planning and Reproductive Health
B. Summary Statement
The Research, Technology, and Utilization Division (RTU) of the Office of Population and Reproductive Health (PRH) provides technical leadership in building scientific and empirical knowledge and ensures its use in the design and implementation of effective, efficient, high-quality family planning and reproductive health (FP/RH) programs. The objectives of RTU’s research program in Family Planning and Reproductive Health are to provide new and/or improved technologies; improve the quality, accessibility and cost-effectiveness of family planning and related reproductive health services; strengthen developing country institutional capabilities to use research to diagnose and solve service delivery problems; and enhance the dissemination and utilization of research results.
The RTU Division maintains close working relationships with other United States Government Agencies involved in research & development (e.g., the Food and Drug Administration, the National Institutes of Health), United Nation Agencies (e.g., the World Health Organization) and private sector (e.g., the Bill and Melinda Gates Foundation and pharmaceutical industry partners).
C. Job Requirements
The Program Analyst (PA) will be an essential member of RTU and provide support to the team, performing a variety of both complex and routine administrative and technical duties.
The PA provides support to technical or managerial staff, performing routine administrative and analytical duties. These duties range from tasks such as scheduling briefings and meetings and maintaining program files to more complex analytical tasks such as collecting, compiling and analyzing data for various program documents and designing and maintaining spreadsheets in support of financial tracking systems. The PA works closely with the assigned team and provides input on related technical issues. The PA also works with other members of the team (and potentially across other parts of the Office or the Bureau) to assist in areas within the purview of RTU; assignments may include country backstopping, overall administrative support and other duties as assigned. The PA ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual is expected to become familiar with technical issues and policies pertaining to PRH and RTU and must develop a working knowledge of applicable USAID policies and guidelines, as well as corporate practices and procedures. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
At the GS-11 equivalent level, PA time will be split between programmatic or technical tasks (approximately 70-80%) and administrative tasks (approximately 20-30%).
D. Essential Duties and Responsibilities:
- Support technical, programmatic, and administrative engagement of PRH funded international/multilateral grants including coordinating communication, developing workplan priorities, developing technical and program documents and annual reports, and compiling and presenting financial documentation.
- Support the programmatic management of RTU projects including the Expanding Effective Contraceptive Options project, Direct to Consumer Project, Direct to Consumer Ylabs and Passages projects. Review, discuss, and consult with Technical Advisors and AOR/CORs regarding the approval of work plans, budgets, protocols, and activities; Support Technical Advisors and AOR/CORs in providing recommendations and technical input regarding project management and implementation; Assist AOR/COR and Technical Advisors in compiling appropriate financial documentation to ensure timely award and sub-award approvals, budget obligations, and agreement/contract modifications; Assist technical staff in the preparation of various program documents and correspondence such as project authorization documents, action memos, and waivers, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards; Compile and analyze programmatic, technical, and budgetary data for the team’s project(s) and activities, and organize data for use in briefings, publications, reports, and decision making; and Support the formulation and implementation of program budgets, including Office and Agency budgeting exercises.
- Support RTU and PRH technical and programmatic priorities including assist in development of technical and program documents, such as annual reports, interagency documents, action memos, talking points, Congressional Notifications, and technical PowerPoint presentations; Assist technical staff in supporting field as necessary; travel to USAID missions as necessary; track, oversee, coordinate, and report on field support (may include technical responses to emails and phone calls); Coordinate, organize, and liaise with members of working groups, missions, and other USG agencies in support of program implementation, and attend working groups to advance USAID program objectives; and Assist in development, review, and analysis of program technical updates.
- Support RTU quantitative and qualitative data collection and analysis as needed including assist with the development of team presentations including synthesized analysis products using Excel, Google sheets, Panorama and/or other statistical software; Research, plan, analyze, and organize technical and/or statistical information, and develop data for use in briefings, publications, and reports; and Draft clear and succinct written summaries and/or Google or PowerPoint slide decks to help visualize data.
- Execute administrative tasks including schedule team meetings and events; Support team with general logistics/support; maintain team calendar, call lines, meeting setup and logistics; Provide administrative support for hiring actions, onboarding of new staff, meetings logistics, Front Office taskers, and memos, as needed; and Document minutes/notes of regular division and/or branch meetings, or other partner meetings, as required.
- Professional Development: Participate in professional continuing education, skills training, and professional meetings to enhance relevant technical skills and career development. Complete and execute an Individual Learning and Training Plan and Annual Work Plan.
- Performs other duties as assigned.
E. Minimum Qualification Requirements
- Minimum of Master’s degree and 3 years’ experience or Bachelor’s degree and 5 years of relevant experience.
- At least 3 years of professional experience with one or two public health technical disciplines such as (Family Planning and Reproductive Health, HIV, etc); job duties/responsibilities generally related to PD requirements.
- Strong organizational skills.
- Experience in project administration and management procedures.
- Some knowledge of USAID rules, regulations and capacity building concepts is a plus.
- Ability to effectively present information and respond to questions from team members, managers, and others.
- Strong quantitative and analysis skills.
- Proficiency in Microsoft suite of programs (e.g., Word, Excel, PowerPoint).
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- International travel, ranging from 5-15%.
- US citizenship or US Permanent Residency with the ability to obtain and maintain Facility Access required.
F. Clearance Required
- Facilities Access clearance.
FAIR LABOR STANDARDS ACT (FLSA) STATUS
This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.
Credence Management Solutions, LLC and Public Health Institute are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability.
This position described in this announcement falls under a contract with USAID, and therefore is subject to the provisions put forward in OMB Circular A-76 which prohibit contractors from performing inherently governmental functions. Specifically, TPs placed in USAID positions will not perform inherently governmental functions, nor supervise any employees other than the contractor’s own staff, nor make final decisions or sign documents that commit the U.S. Government.
PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY
Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, effective January 10, 2022, it is a condition of employment for all employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law. Employees starting on or before February 28, 2022 will need to provide proof of full vaccination up to 6 weeks after their start date or apply for an exemption/accommodation within three business days after their start date. Employees starting after February 28, 2022 will need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.
The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.
For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
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We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.