Program Manager I

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Position Summary

FACES for the Future Coalition performs four main bodies of work to support the mission of the FACES program: 1) provides technical assistance and oversight for existing FACES for the Future programs, 2) develops new programs in communities of need, 3) standardizes program evaluation and program design, and 4) innovates the FACES program model through curriculum development and program design best practices.

The Program Manager oversees the implementation of the daily operational activities of the FACES for the Future Coalition. This position will provide support to existing FACES for the Future programs including but not limited to training program coordinators and AmeriCorps VISTA volunteers, internship site development and providing on-going technical assistance.  The Program Manager will also assist the FACES team in new program development and new community stakeholder engagement as assigned by the Research Program Director or Deputy Director.

The Program Manager will play a significant role in fund development for the Coalition including writing grant proposals, reporting and contractual management.  The Program Manager will also oversee alumni engagement programming and Youth Advisory Council.  Additionally, the Program Manager will be tasked with taking primary responsibility for implementation of the FACES Summer Medical Academy and oversight of interns and volunteers onboarded to assist the FACES Coalition.

This is a regular full time (40 hours per week) hybrid position that is required to work both remotely and in-person in San Francisco Bay Area, CA. The individual hired for this job must reside within a 50-mile radius of Oakland, CA, and be available to work onsite as required.

Full salary range for this position: $80,043 to $118,302 per year. The typical hiring range for this position is from $80,043 (minimum) to $99,173 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Essential Duties & Responsibilities

Budgeting/Legal Contract Oversight

• Manage individual FACES program budgets including program revenue and expenditures, and ensure that all financial records for the program are kept current.
• Coordinate with the Director(s) and legal counsel to draft legal documents required for implementation the program, including but not limited to affiliation agreements, MOU’s and contracts.
• Ensure program has all necessary budget and legal documentation needed for grant proposals, reports, and stakeholder presentations.

Operating Infrastructure

• Supervise projects to ensure that daily, short-term, and long-term project priorities and deadlines are being met.
• Ensure project deliverables are on time, within budget and at the required level of quality.
• Assist the Director(s) in recruiting, hiring and training new program staff.
• Ensure compliance with policies and procedures regarding program and staff management.
• Supervise volunteers and interns associated with project activities.
• Create and implement standards and practices for documentation of program development and management, as well as internal communications.
• Train program coordinators and AmeriCorps VISTA volunteers, develop internship sites and provide on-going technical assistance and training.

Program Development

• Research, consolidate, and summarize relevant data appropriate for program development.
• Foster new partnerships with potential program affiliates, including engagement of program stakeholders (e.g. industry partners, schools, school districts and other community partners and professional agencies).
• Support the Director(s) with new program design and strategy.
• Support the Director(s) in development and implementation of the curriculum.
• Research and articulate data necessary for program development in specific communities.
• Oversee alumni engagement programming and Youth Advisory Council.

Program Evaluation

• With the Director(s), evaluate and improve existing program components to effectively meet program objectives and develop new evaluation standards and practices for program affiliates.
• Evaluate outcomes of programs for the purposes of fundraising, communication, partner engagement and public relations.

Communications

• Participate, or ensure appropriate participation, in relevant local associations, industry events and community events with the Director(s).
• Coordinate with PHI Communications Department to generate public relations opportunities for the program.
• Develop and distribute promotional and program materials to key stakeholders.
• Assist in developing content and oversee maintenance of program website.

Fundraising

• Coordinate with the Director(s) and develop effective fundraising strategies and stewardship protocols.
• Write grant proposals.
• Provide relevant research, program data and documents as needed to forward development strategies.
• Ensure that all budgets, administrative operations and program materials are in compliance with grant and funder requirements.

Essential duties and responsibilities include going to health employer partner sites to support the development of internship sites and external partnerships, as well as conducting site visits to various program locations to observe Program Coordinators working with students, provide training and technical assistance.

Minimum Qualifications

• 5 years of management and/or planning experience working in the non-profit sector.
• Bachelor’s degree in a related field, or substitute with four additional years of relevant experience.

Other Qualifications

• Experience with program evaluation, grant-writing, and stewardship.
• Experience and/or skills in project management, non-profit marketing strategy/implementation, accounting/reporting, fundraising, relationship/coalition-building, curriculum development/instructional design, supervision/people management, program development, and media/PR.
• Experience working with underserved youth and communities.
• Proficient in computer basics, including experience with Microsoft Word, Excel, Power Point, the Google Suite, and Zoom.
• Team player and able to work cooperatively and effectively with a team to set goals, resolve problems, and make decisions that promote program effectiveness.
• Professional, dependable and detail oriented.
• Ability to interact professionally with all levels of management and community partners.
• Exceptional leadership and organizational skills, and ability to effectively manage a small program staff.
• Ability to multitask and work effectively to meet tight deadlines.
• Excellent verbal and written communication skills.
• Must be able to work remotely and in-person in the San Francisco Bay Area, CA.
• Master’s degree in a related field preferred.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

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We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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