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Program Manager I

Posting Number: #1087

Position Title: Program Manager I

Closing Date: Until Filled

Location: Remote (Oregon or SW Washington)

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Program Summary

Tracing Health was launched in response to the public health emergency pandemic of COVID-19. Our services include contact tracing and scientific support to counties and local health departments. Our highly-trained employees counsel contacts and connect them to community resources for the successful implementation of quarantine.

Position Summary

Under the management of the Executive Director of the Oregon Public Health Institute, the Program Manager, Oregon Public Health Institute assists with planning, development and implementation of OPHI’s daily operational activities and provides administrative support to the Executive Director. The position will contribute to program strategy, development, implementation, management and stewardship for OPHI. As such, this position requires excellent coordination, communication and tracking skills, as well as general public health knowledge. This position will be assisting with external relationship management and providing support cross-department collaboration, including but not limited to PHI Central, the Tracing Health program, and other PHI programs where OPHI is a strategic partner. This position is funded through December 31, 2021, with the possibility of an extension. This is a remote position and applicants must be based in Oregon or Southwest Washington.

The starting salary for this position is $76,038.

Essential Duties & Responsibilities

Program Strategy:

  • Develop and implement broad program strategy alongside the Executive Director.
  • Communicate effectively and regularly with key stakeholders.
  • Participate in high level entity engagement meetings to document activities, agreements, and manage relationship communications.
  • Assist Executive Director in preparing content and technical components of presentations, as appropriate.

Program Management:

  • Manage projects to ensure that daily, short-term, and long-term project activities, priorities and deadlines are being met.
  • Tracking status of project timeline, work-plans, milestone tracking, deliverables schedules, reporting requirements.
  • Ensure project deliverables are on time and at a high level of quality.
  • Document and report out on regular project management and implementation meetings, including update and maintenance of project tracking tools.
  • Research, consolidate and summarize relevant data appropriate for program strategy and development.

Administrative Support

  • Provide administrative support to the Executive Director, including but not limited to calendaring, scheduling meetings, providing administrative support before, during, and after meetings, and preparing internal and external communications.
  • Undertakes and completes a variety of administrative assignments with independent judgment.
  • Assists Executive Director in preparing for meetings.
  • Reviews, assesses, routes, answers and monitors follow up action steps on correspondence.
  • Performs development and communication tasks such as proposal preparation and copyediting, donor database management, and preparation of external communications such as newsletters and social media.
  • Collaborates with other administrative staff on tasks and projects as needed.

Minimum Qualifications

  • Experience and skills in: project management; implementation; reporting; relationship building; program development.
  • Advanced in computer skills, including experience with Microsoft Word, Excel and PowerPoint, and ability to quickly learn new programs such as contact tracing databases.
  • Team-player and able to work cooperatively and effectively with a team to set goals, resolve problems and make decisions that promote program effectiveness.
  • Professional, dependable and detail-oriented.
  • Possess excellent verbal and written communication skills.
  • Ability to interact professionally with all levels of management, community partners, and clients.
  • Exceptional leadership and organizational skills.
  • Ability to multitask and work effectively to meet tight deadlines.
  • Ability to work in a fast-moving, ever-changing environment.
  • Excellent organizational and project management skills and ability to meet deadlines.
  • Strong analytical skills including ability to identify critical issues, to develop options and process solutions.
  • Ability to understand how COVID-19 affects specific vulnerable populations and under-resourced communities, and appreciation of the emerging impacts of COVID-19 on healthcare systems, public health departments, and government agencies.
  • Applicants must be based in Oregon or Southwest Washington.

Education

  • Bachelor’s degree in a related field; master’s degree preferred.
  • Minimum of 5 years management and/or planning experience working in the non-profit sector; Knowledge/experience related to program management can substitute.

Important Information

  • This is a remote position. Applicants must be based in Oregon or SW Washington.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

 

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

 

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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