Program Manager I

Posting Number: #1367

Position Title: Program Manager I

Closing Date: Until Filled

Location: California (Remote)

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Science for Toxic Exposure Prevention (STEP) and Achieving Resilient Communities (ARC) is a small program and a cross-programmatic effort within Public Health Institute (PHI) that focus on environmental health and climate change resilience. The programmatic work primarily involves community-based participatory research at the intersection of exposure science, climate change and environmental justice. The Program Manager will work in close partnership with the Program Director to advance PHI’s work in these areas, including implementation of several ongoing projects and program development.

Position Summary

In partnership with the Program Director, the Program Manager will oversee the daily operational activities of the program, including responsibilities in program strategy, development, implementation, management, research, compliance, and budget coordination. The ideal candidate will have expertise in both program management (e.g., budgeting, operations, communication) and in one or more scientific disciplines relevant to environmental health (e.g., exposure science, epidemiology, toxicology).

This is a part-time position that is expected to work 50% FTE (20 hours/week).

Pay: $77,939 to $96,566 per year. The typical hiring range for this position is $77,939 to $96,566 based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, and experience.

Essential Duties & Responsibilities

Budgeting/Contract Oversight

  • Manage program budget including revenue and expenditures, and ensure that financial records are kept current. Coordinate with PHI Grants & Contracts department for Budgets/Accounting.
  • Coordinate with Program Director and legal counsel to draft legal documents, including affiliation agreements, MOU’s, sub-awards, and contracts.
  • Ensure Program Director has all necessary budget documentation needed for grant proposals, reports, and planning.


  • Ensure that short- and long-term project activities, priorities and deadlines are met.
  • Ensure project deliverables are on time, within budget and at the required level of quality.
  • Coordinate recruitment, hiring and management of program staff and interns.
  • Ensure compliance with policies and procedures regarding program and staff management.

Project Development

  • Work with the Program Director to develop, fund and implement new projects in partnership with other PHI programs, academic and government collaborators, and community groups.
  • Ensure compliance with human subjects research requirements, including managing IRB submission and reporting.
  • Ensure compliance with project quality assurance/quality control requirements.

Partner Relationships

  • Proactively maintain and nurture relationships with community partners.
  • Plan and coordinate communications and meetings with research teams and partners.

Public Relations

  • Participate, or ensure appropriate participation, in relevant meetings or events.
  • Coordinate with PHI Communications Department on media outreach and communication.
  • Work with the Program Director to brand and increase visibility of the program.
  • Generate content and oversee maintenance of program website.


  • Coordinate with Program Director to develop effective fundraising strategies and to write successful grant proposals.
  • Ensure that all budgets, administrative operations and program materials are in compliance with grant and funder requirements.

Minimum Qualifications

  • Minimum of 5 years management and/or planning experience working in the non-profit sector.
  • Bachelor’s degree in a related field, or substitute with four additional years of relevant experience.

Other Qualifications

  • Experience with grant-writing and successful project implementation.
  • Experience and skills in project management, accounting/reporting, fundraising, relationship/coalition-building, program development, and communications.
  • Proficient in computer basics (e.g., Microsoft Word, Excel, Power Point); advanced computer skills in data analysis highly desirable.
  • Able to work effectively with a diverse team to set goals, resolve problems and foster effective collaboration.
  • Professional, dependable and detail oriented.
  • Ability to travel to community partners or scientific meetings when needed.
  • Ability to interact professionally with all levels of management and community partners.
  • Exceptional leadership and organizational skills.
  • Ability to multitask and work effectively to meet tight deadlines.
  • Possess excellent verbal and written communication skills.
  • Demonstrated commitment to community participation and social justice.
  • Advanced degree (master’s or doctorate) strongly preferred.
  • Spanish language skills are desirable.


This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.


Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser:

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at


To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at

Find out more about the benefits of working at PHI.

TTH volunteers, United Against COVID


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